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Job Title: Project Support SpecialistJob Description

The Project Support Specialist plays a vital role in assisting project teams to achieve their goals efficiently. This position collaborates with project managers, team members, and stakeholders to ensure smooth project execution and timely delivery. The role may require physical use of ladders and stairway access at Power Generations sites, climbing and accessing hard-to-reach locations as needed.

Responsibilities

+ Maintain project documentation, including schedules, meeting minutes, and progress reports.

+ Coordinate meetings, track action items, follow up on deadlines, and provide responses for customer updates.

+ Manage documentation storage processes, upload project intake forms, and proposal forms.

+ Assist in developing project proposals and acquiring deliverable estimates from vendors.

+ Support project file consolidation efforts.

+ Assist in resource allocation, ensuring the right people are assigned to tasks.

+ Monitor resource availability and resolve conflicts.

+ Identify project risks, assess their impact, and propose mitigation strategies.

+ Work closely with the project manager to minimize risks.

+ Facilitate communication among team members, stakeholders, and external partners.

+ Ensure everyone is informed about project updates and changes.

+ Participate in project update meetings with customers and vendors as required.

+ Review project deliverables for quality and adherence to standards, addressing any discrepancies promptly.

+ Assist in tracking project expenses, processing/approving invoices, capturing accruals, maintaining budget records, and ensuring financial compliance.

Essential Skills

+ Bachelor’s degree in business administration, project management, or a related field.

+ 10 years of prior experience in project coordination or support roles preferred.

+ Experience with Power Generation or Power Delivery Projects is a plus.

+ Excellent organizational skills.

+ Ability to work at a high pace with large workloads.

+ Strong attention to detail.

+ Effective written and verbal communication.

+ Proficient in computer applications such as Microsoft Word, Excel, SharePoint, and PDF.

+ Proficiency in project management tools like Microsoft Project, Microsoft List, and OneNote.

+ Ability to multitask and prioritize responsibilities.

Additional Skills & Qualifications

+ Familiarity with power generation, project coordination, and power delivery.

+ Experience in project tracking, budget tracking, and invoice reconciliation.

Work Environment

This role will be based at the Energy Center located in Birmingham, AL. Attending onsite meetings may be needed on a periodic basis. Travel may be required up to 50% of the time.

Job Type & Location

This is a Contract position based out of Birmingham, AL.

Pay and Benefits

The pay range for this position is $23.00 - $27.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Birmingham,AL.

Application Deadline

This position is anticipated to close on Jan 9, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.