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Job Title: Support SpecialistJob Description

This role as an Administrative Support Specialist will provide comprehensive administrative, operational, and logistical support to an Engineering team within a Utilities organization. This role ensures smooth day-to-day operations by managing timekeeping, expenses, invoicing workflows, fleet coordination, meeting support, and general office functions while serving as a key point of contact for internal and external stakeholders.

Responsibilities

+ Manage timekeeping activities for a team of approximately 30 employees using internal systems.

+ Process business expense submissions, ensuring accuracy, compliance, and timely approvals.

+ Maintain confidentiality and data integrity throughout all time and expense processes.

+ Process contract invoices using internal systems (e.g., CAMP or equivalent platforms).

+ Review invoice details for accuracy and proper documentation.

+ Coordinate with internal engineering groups, project teams, or contractors to resolve discrepancies and maintain continuity.

+ Maintain inventory and order office supplies, including technical and safety-related items such as hard hats, safety glasses, gloves, and other PPE.

+ Ensure supplies meet departmental needs and safety standards.

+ Provide logistical support for meetings of various sizes, including cross-department events.

+ Reserve appropriate meeting rooms and coordinate food and beverages.

+ Ensure audio/visual equipment is functional and ready for use.

+ Serve as a point of contact during meetings to troubleshoot A/V or room setup issues.

+ Act as liaison with the Fleet Garage to manage a small fleet of approximately 3 vehicles.

+ Schedule routine maintenance, track vehicle usage, and ensure compliance with fleet policies.

+ Partner with other administrative assistants to ensure seamless operational coverage.

+ Provide back-up administrative support as needed, including support for large building-wide events.

+ Foster a collaborative environment with strong interpersonal communication.

Essential Skills

+ Proficient in data entry and Microsoft Office, including Excel and Outlook.

+ Strong organizational skills with the ability to manage multiple concurrent tasks.

+ Detail-oriented with a focus on accuracy in financial and administrative processes.

+ Customer-service oriented, professional, and able to work independently or as part of a team.

+ Strong communication skills and comfort working with various groups across engineering and utilities operations.

Additional Skills & Qualifications

+ Experience with internal business systems and order entry.

+ Strong computer and clerical skills.

Work Environment

The position will be in an office setting with some flexibility. The role requires working 8 hours a day, Monday through Friday, at the Energy Center located at the Colonnade, at the intersection of 459/280.

Job Type & Location

This is a Contract position based out of Birmingham, AL.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Birmingham,AL.

Application Deadline

This position is anticipated to close on Jan 16, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email [email protected] (%[email protected]) for other accommodation options.