• Office Administrator

    Robert Half Finance & Accounting (West Palm Beach, FL)


    Description

    Robert Half Finance & Accounting is working with a well-established architecture/construction firm seeking an Office Administrator to join their team. This position plays a vital role in ensuring smooth daily office operations, managing invoicing processes, and supporting the project team in a fast-paced environment. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a solid background using QuickBooks.

    Responsibilities:

    • Organize and oversee daily administrative tasks, including scheduling, correspondence, and office support.

    • Process light accounts payable and receivable, create invoices, and manage payment transactions using QuickBooks.

    • Monitor billing cycles, follow up on outstanding payments, and ensure consistent and accurate financial documentation.

    • Coordinate vendor relationships by tracking contracts, ordering supplies, and supervising deliveries.

    • Provide assistance to the team with document organization, filing systems, and workflow management.

    • Facilitate onsite/offsite meetings and help organize office events and visitors.

    • Respond efficiently to requests from the field team, ensuring tasks are completed with precision and timeliness.

    • Identify opportunities to enhance office processes and implement innovative solutions to improve efficiency.

    Requirements

    • Minimum of 3 years’ experience in an administrative role, preferably in architecture, engineering, or design industries.

    • Proficiency in QuickBooks for invoicing or payment posting.

    • Ability to handle multiple priorities independently while demonstrating strong initiative and problem-solving skills.

    • Excellent organizational capabilities along with strong written and verbal communication skills.

    • Competence in Microsoft Office Suite.

    • Experience in vendor management and managing relationships.

    • Strong focus on communications skills and taking initiative.

     

    For immediate consideration, please apply directly to the attention of Megan Peterson or connect with me directly on LinkedIn.

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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