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Overview

Do you want to join a team that's changing the world? Do you have a strong background as a Document Control Coordinator? Then we're looking for you! Check out the job description and apply now! Put your skills to meaningful use, gain unique experience, and work with world-class team members with diverse backgrounds and expertise who share the same vision. Join the PECNA team today!

Responsibilities

Meet the Recruiter: (https://www.linkedin.com/in/will-downey-/) Will Downey

Summary:

Join us at Panasonic Energy as we expand to De Soto, Kansas, where we’re building the world’s largest lithium-ion battery factory. This is an exciting opportunity to grow your career while contributing to the future of electric vehicles. As part of our team, you’ll help push the limits of battery technology, enhancing performance and efficiency in sustainable transportation.

Our state-of-the-art facility, just outside the Kansas City Metro, will be a hub for innovation in green energy solutions. If you're passionate about sustainability and eager to contribute to the electric vehicle revolution, we invite you to be part of our dynamic team. Join us and make a meaningful impact on the future of energy and transportation.

Job Summary:

The Document Control Analyst supports the Engineering, Procurement, and Construction (EPC) organization by managing, organizing, and maintaining project documentation throughout the full project lifecycle. This role ensures that technical, contractual, and regulatory documents are accurate, current, traceable, and accessible to authorized stakeholders. The position is suited for an early-career professional with a foundational understanding of document control principles who is looking to grow within a complex, highly regulated manufacturing and construction environment.

Essential Duties:

Functional Operations:

+ Receive, log, distribute, track, and archive project documents including drawings, specifications, RFIs, submittals, contracts, change orders, schedules, and closeout records

+ Maintain document registers, transmittals, and revision histories to ensure document traceability and version control

+ Verify documents for completeness, formatting, naming conventions, and compliance with internal document control procedures prior to distribution

+ Support document lifecycle activities from design through construction, commissioning, and turnover

+ Support project closeout by compiling as-built documentation, turnover packages, and records for operations

+ Maintain and update electronic document management systems (EDMS), shared drives, and collaboration platforms

+ Apply consistent metadata, indexing, and filing structures to support efficient document retrieval

+ Generate routine document status reports and metrics for project teams and EPC leadership

Performance Optimization & Continuous Improvement:

+ Learn and apply EPC document control best practices within a regulated manufacturing and construction environment

+ Identify recurring document control issues or inefficiencies and support corrective actions

+ Participate in process improvement initiatives related to document workflows, tools, and standards

Training & Team Support:

+ Provide day-to-day document control support to engineering, procurement, and construction team members

+ Respond to basic document-related questions and requests in accordance with established procedures

+ Support consistent use of document control processes by internal teams and external partners

Cross-Functional Collaboration & Communication:

+ Coordinate document workflows between Engineering, Procurement, Construction, external contractors, consultants, and suppliers

+ Assist with vendor and supplier document tracking, including technical submittals and data books

+ Collaborate with cross-functional teams to identify and resolve document-related issues in a timely manner

Quality, Safety, & Compliance:

+ Follow established document control procedures, quality standards, and audit requirements

+ Support internal and external audits by providing controlled documentation and records

+ Identify document control issues and escalate discrepancies or risks

Personal Protective Equipment (PPE) Requirements:

+ To ensure health and safety in the workplace and for employee protection, wearing PPE is required and includes equipment such as a full Tyvek suit, safety shoes, gloves, safety glasses, face mask, and a full hazmat suit that includes a respirator. A respirator fit test will be required based on functional area.

_The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job. In addition, employees are expected to participate in cross-training and may be assigned responsibilities in other areas as business needs evolve._

Qualifications

Education, Certifications, and Licenses:

**Required** :

+ Bachelor’s degree in Business Administration, Information Management, Engineering Technology, Construction Management, or a related field, or an equivalent combination of education and relevant work experience

**Preferred** :

+ Certified Document Controller (CDC) or equivalent document control certification

+ Records or Information Management certificate (e.g., AIIM or similar organization)

+ System-specific training or certification aligned to EPC document platforms (e.g., SharePoint, Aconex, Procore, or comparable EDMS tools)

+ Introductory project management coursework or certification (non-PMP level)

Essential Qualifications:

+ Foundational understanding of document control principles, records management, or information management, with early-career experience supporting document control, project coordination, engineering support, or a related administrative function

+ Ability to manage multiple documents and priorities with a high level of accuracy and attention to detail

+ Proficiency with Microsoft Office (Excel, Word, Outlook) and basic familiarity with electronic document management systems

+ Strong organizational, communication, and time-management skills

+ Ability to follow defined procedures and work effectively in a structured, compliance-driven environment

+ Must have working-level knowledge of the English language, including reading, writing, and speaking English

+ Alignment to Panasonic’s seven (7) core principles (contribution to society, fairness and honesty, cooperation and team spirit, untiring effort for improvement, courtesy and humility, adaptability, gratitude)

Preferred Qualifications:

+ 2+ years of experience in document control within EPC, construction, engineering, manufacturing, or industrial environments

+ Exposure to large capital projects, advanced manufacturing facilities, or regulated industries

+ Experience supporting vendor document control or construction document workflows

+ Familiarity with electronic document management systems such as SharePoint, Aconex, Procore, or similar platforms

Physical Demands:

**Physical Activities:** Percentage of time (equaling 100%) during the normal workday the employee is required to:

+ Sit: 30%

+ Walk: 40%

+ Stand: 30%

**Required Lifting and Carrying:** _Rare (<1%), Occasional (1-33%), Frequent (34-66%), Continuous (67-100%_

For this position, the required frequency is:

+ Up to 10 lbs.: Frequent

+ Up to 20 lbs.: Frequent

+ Up to 35 lbs.: Occasional

+ Team-lift only (over 35 lbs.): Occasional

Benefits & Perks - What's In It For You:

Panasonic Energy prioritizes total well-being and offers comprehensive benefits options to support physical, emotional, financial, social, and environmental health:

+ **Health Benefits** – Offering medical, dental, vision, prescription plans, plus Health Savings Account and Flexible Spending Account options.

+ **Voluntary Benefits** – Life, accident, critical illness, disability, legal, identity theft, and pet insurance.

+ **Panasonic Retirement Savings & Investment Plan (PRSIP)** – 401(k) plan with company matching contributions and immediate vesting.

+ **Paid Time-Off Benefits** – Vacation, holidays, personal days, sick leave, volunteer, and parental & caregiver leave.

+ **Educational Assistance** – Tuition reimbursement for job-related courses after six months of service.

+ **Health Management and Wellbeing Programs** –Lifestyle Spending Account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life stage and fertility resources. Available to eligible employees starting the first day of the month following your start date. Eligibility for each benefit may vary based on employment status, location, and length of service.

+ **Employee Recognition Program** - High5 employee recognition and awards platform, quarterly and annual employee recognition

+ **Annual Bonus Program -** Opportunity for an annual performance-based bonus.

+ **On-site Food Options** : Several on-site cafes, plentiful snack and beverage kitchens, revolving on-site vendor visits and employee events

Where You'll Be:

For our onsite roles, Panasonic Energy is committed to fostering an ideal working environment that goes beyond the conventional. We understand the significance of moments that matter in your onsite experience, and we prioritize creating a workspace that not only promotes productivity but also ensures a fulfilling and positive work atmosphere. Join us at Panasonic Energy, where your onsite presence is valued, and we strive to make each moment count in your professional journey.

Who We Are:

Meet Panasonic Energy! At Panasonic Energy, you'll do work that matters as we are dedicated to transforming the world through the acceleration of sustainable energy. By producing safe, high-quality lithium-ion batteries, you become part of a team that plays a crucial role in creating technologies that move us.

Our journey began in 2017, and now, as the world's largest lithium-ion battery factory, we are expanding operations to De Soto, Kansas, providing you with the opportunity to experience career growth in more ways than one.

As an innovative thinker, you'll thrive here, as we continually push the boundaries of lithium-ion battery technology and production capabilities to enhance efficiency and performance in EVs.

Being part of Panasonic Energy means positively contributing to society, aligning with our commitment to building a better world through sustainable energy solutions.

We care about what you care about, fostering an environment where your contributions make a meaningful impact on the future of energy and transportation. Join us and be part of a team that values your work, encourages innovation, and actively contributes to a positive societal impact.

In addition to an environment that is as innovative as our products, we offer competitive salaries and benefits.

We Take Opportunity Seriously:

At Panasonic Energy, we are committed to a workplace that genuinely fosters inclusion and belonging. Fairness and Honesty have been part of our core values for more than 100 years and we are proud of our diverse culture as an equal opportunity employer.

We understand that your career search may look different than others and embrace the professional, personal, educational, and volunteer opportunities through which people gain experience. If you are actively looking or starting to explore new opportunities, submit your application!

Supplemental Information:

Pre-employment drug testing is required.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law. All qualified individuals are required to perform the essential functions of the job with or without reasonable accommodation.

_Due to the high volume of responses, we will only be able to respond to candidates of interest. All candidates must have valid authorization to work in the U.S. without restriction._

Thank you for your interest in Panasonic Energy Corporation of North America.

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