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University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Posted Job Title

MBA Admissions Events and Special Projects Temporary Assistant

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

Wharton School Overview

Founded in 1881 as the world’s first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education’s individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic community of staff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit www.wharton.upenn.edu.

The Office of MBA Admissions is hiring a part-time staff member for the 2025-2026 academic year.

Reporting to the Director of External Strategy within the Office of MBA Admissions, the Events and Special Projects Assistant will provide day-to-day support to the team’s event operations, initiatives, and projects. Specifically, this position will support the Associate Director of Event Strategy on a variety of administrative and planning tasks.

Job Description

• Wharton Club Liaison: Supports the Associate Director of Admissions in club outreach preparation around the two admit cycles. Manages box folder for all club communications.

• Web and Marketing: Supports Associate Director of Marketing by maintaining the brand standard through yield communications. This includes updating information, developing forms, including banners, posting news items, and redirecting old resources. Assists in adding marketing leads into Salesforce CRM system.

• Events: Event registration creation and support, list management, event communications, venue sourcing, guest speaker research and outreach, swag organization and stuffing, event staffing, when necessary, other event support as needed for all recruitment programs.

• Miscellaneous: Event email inbox management, data management, and general office support, including phone and office reception, if needed.

Required Qualifications

+ Bachelor’s degree or equivalent experience.

+ Strong organizational skills with the ability to manage multiple projects simultaneously and meet deadlines.

+ Excellent written and verbal communication skills, with strong attention to detail.

+ Demonstrated ability to work independently as well as collaboratively within a team.

+ Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.

+ Ability to use communication and collaboration tools such as Slack for internal coordination.

+ Comfortable working in fast-paced environments and adapting to shifting priorities.

+ Ability to provide professional customer service in person, over email, and by phone.

Preferred Qualifications

+ Experience supporting events, marketing, or communications in a higher education or nonprofit setting.

+ Familiarity with CRM systems, especially Salesforce, including data entry and list management.

+ Experience with basic website content updates or CMS platforms.

+ Comfort with light graphic design tasks or using marketing tools (e.g., Canva, Adobe Express) to create simple banners or forms.

+ Prior experience coordinating volunteers, student workers, or guest speakers.

+ Strong problem-solving skills and ability to proactively anticipate event or communication needs.

+ Ability to manage confidential information with discretion and professionalism.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Wharton School

Pay Range

$7.25 - $26.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

Special Requirements A background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

+ Health and Life: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.

+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

Please note that benefit eligibility is determined/based on ACA guidelines.

The University of Pennsylvania’s special character is reflected in the wide variety of backgrounds, experiences, and perspectives of the Penn community. We seek talented faculty and staff who will constitute a vibrant community and help create an educational and working environment that best supports the University’s commitment to excellence in teaching, research, and scholarship. The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state or local law.