"Alerted.org

Administrative Assistant

Type of Position Part time

Search Location(s) Staten Island, NY

Job Brief

This role supports the Administrative Department by ensuring the timely and accurate submission of all Day Services billing.

Shift Worked:

9:00 AM-3:30 PM

Weekly Hours:

30

FLSA Status:

Non Exempt

Pay range:

$17.00-18.00

Position Summary: This role supports the Administrative Department by ensuring the timely and accurate submission of all Day Services billing. Responsibilities also include generating and distributing necessary paperwork, maintaining updated documentation, and assisting with various office tasks.

Position Duties:

+ Access and manage daily attendance and billing reports using Precision Care

+ Calculate Bus Loading Schedule: Plan schedules based on arrivals and appointments, ensuring adherence

+ Assist in tracking and maintaining all billing-related documentation

+ Administrative Support:

+ Monitor and assist individuals and visitors during arrivals, departures, meetings, and appointments for both Day Program and Article 16

+ Answer and direct incoming calls and to the appropriate department/employee

+ Generate and distribute paperwork for daily programming and keep documentation up to date

+ Tracking extended absences and reporting findings to management and nursing teams

+ Create meeting minutes and distribute as needed

+ Create and share weekly newsletter

+ Order Placement: Place orders for the center and develop an efficient system for tracking them

+ Other Duties: Perform any other tasks as assigned.

Requirements:

+ Knowledge: Familiarity with computerized billing systems and Microsoft 365 applications

+ Data Entry: Proficient in data entry and maintaining accurate records

+ Communication: Strong written and verbal communication skills

+ Organization: excellent organizational and tie-management abilities