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Please see Special Instructions for more details.

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.

Position Details

Position Details

Job Title Event Manager

Position Number 8102053

Work Modality Fully In-Person

Job Category University Staff

Job Type Full-Time

FLSA Status Exempt

Campus Rogers Park-Lake Shore Campus

Department Name CONFERENCE SERVICES

Location Code CONFERENCE SERVICES (07040A)

Is this split and/or fully grant funded? No

Duties and Responsibilities

Duties and Responsibilities

The Lodging and Event Manager is the on-site contact and is responsible for managing the lodging at the Water Tower and Lake Shore campuses and the setup, day of support, and breakdown of events occurring. This position coordinates opening and closing of buildings for events, and responding to inquiries and needs regarding lodging and events occurring through Conference Services. This oversight ensures that safe and well-executed events/lodging which occur to support the recruitment and retention goals of the University. This position will also:

+ Work with both the University community and external clients on meetings/events/conferences for meeting room reservations and summer lodging in the residential halls available at all campuses, as well as year-round the Baumhart Suites River North

+ Manage the hiring, training, and supervision of up to 90-100 student staff to support lodging and event operations.

+ Work directly with clients on their lodging assignments: guest check-in/out, payment processing, lodging room setups/changeovers, housekeeping support, customer service support for day/night requests and overnight requests/accommodations.

+ Be available evenings and weekends, and holidays to handle and troubleshoot emergencies and needs of clients and guests.

+ Develop and train student staff on job responsibilities and emergency evacuation.

+ Track and maintain inventory that is critical to the support of events and the conference housing operation. This includes but is not limited to linens, pillows, toiletries, cleaning supplies, etc.

+ Work closely with campus partners including Facilities, Catering, Campus Safety, etc. on event and guest lodging information when needed.

+ Manage the various inquiry mailboxes to include LoyolaLodging and conferences daily, and respond to potential clients

+ Assist in the coordination and implementation of event risk management, evacuation, contingency plans and drills for student staff, clients, and guests

+ Create and manage client quotes, invoices and contracts for events and lodging spaces.

+ Develop and manage annual budget for Conference Services- lodging and event AUs

+ Work closely with Manager of Marketing & Sales to ensure revenue goals for Conference Services lodging and events are met/exceeded on an annual basis

+ Track student worker hours and payroll to ensure expenses are kept within allotted budgets

+ Track student payroll to ensure Federal Work Study funds are used for eligible students

+ Manage purchasing of supplies for all Conference Services events and lodging operations

+ Provide oversight and supervision to student support team during designated shifts, including building operations managers and attendants, and event and information assistants in executing the daily facility plan. This is to include training and corrective action.

+ Work with lodging and event software to make sure that information is entered correction and follows procedures and protocols, so that all reports to be generated are run correctly.

+ Perform month-end close procedures for efficient and effective accounting practices

+ Create staff schedules, post shift and conduct performance feedback and disciplinary actions

+ Management of the facility during designated shifts (open, close or mid-day) by providing oversight of facility operations and event setups according to event management software, 25LIVE and diagrams

+ Point of contact with visitors and clients while providing quality concierge and customer service including support for Baumhart hotel/25fl.

+ Organize meetings, workshops, seminars, and other special events through the university scheduling system 25LIVE.

+ Track and maintain facility related inventory that is critical to the support of events. Assist with setup of equipment for events

+ Assists with various projects as they arise

+ Work with special events and exhibits at LUMA

+ Perform additional duties as required

Minimum Education and/or Work Experience

Bachelor’s degree supplemented with 3 or more years of experience working in facilities, project management or related field. An equivalent combination of experience and education may be considered.

Qualifications

High School Diploma or equivalent required. Bachelor’s degree preferred. 1-2 years of event and/or housing (hotel, hospitality industry) experience

Certificates/Credentials/Licenses

N/A

Computer Skills

Word, Excel, Powerpoint, Apple and Microsoft computer knowledge.

Supervisory Responsibilities Yes

Required operation of university owned vehicles Yes

Does this position require direct animal or patient contact? No

Physical Demands Lifting, Carrying, Standing, Climbing, Repetitive Motions

Working Conditions Lighting, Heating, Noise, Irregular Hours, Exposure to Inclement Weather

Open Date 01/07/2026

Close Date

Position Maximum Salary or Hourly Rate $59,000/ann

Position Minimum Salary or Hourly Rate $50,000/ann

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago’s mission, candidates should consult our website at www.luc.edu/mission/. For information about the university’s focus on transformative education, they should consult our website at www.luc.edu/transformativeed.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes (https://www.luc.edu/academics/schools.shtml) —including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here (https://www.luc.edu/hr/facultystaffbenefits/) .

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy (https://www.luc.edu/equity/policyprocedure/universitynondiscriminationpolicy/) .

Quick Link for Posting https://www.careers.luc.edu/postings/34456