• Administrative Program Specialist A

    Louisiana Department of State Civil Service (New Orleans, LA)


    Administrative Program Specialist A

     

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    Administrative Program Specialist A

     

    Salary

     

    $3,127.00 - $6,136.00 Monthly

     

    Location

     

    New Orleans, LA

     

    Job Type

     

    Classified

     

    Job Number

     

    216133

     

    Department

     

    SE LA Flood Protection Auth-East

     

    Opening Date

     

    01/07/2026

     

    Closing Date

     

    1/17/2026 11:59 PM Central

     

    + Description

    + Benefits

    + Questions

     

    About this Job

    OUR MISSION

    Our mission is to ensure the physical and operational integrity of the regional flood risk management system in southeastern Louisiana as a defense against floods and storm surge from hurricanes. We accomplish this mission by working with local, regional, state, and federal partners to plan, design, construct, operate and maintain projects that will reduce the probability and risk of flooding for the residents and businesses within our jurisdiction.

    ABOUT THIS POSITION

    The Administrative Program Specialist A performs advanced procurement duties for the Finance Department of the Southeast Louisiana Flood Protection Authority - East (SLFPA-E). The purchasing functions of SLFPA-E do not fall under the Office of State Procurement, so the agency has its own purchasing and accounting system and policies. The guidelines of both Title 38 and 39, with guidance from the Office of the Attorney General, are followed.

    AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

    + Accepting Direction: The ability to be open and willing to follow guidance or instructions

    + Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

    + Learning Actively: The ability to pursue learning, seek feedback, and integrate new knowledge to improve personal and professional performance.

    + Acting Decisively: The ability to make timely, confident decisions using sound reason.

    + Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.

    + Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

    + Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

    + Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

    + Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

    + Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.

    Minimum Qualifications

    Three years of experience in administrative services; OR

    Six years of full-time work experience in any field; OR

    A bachelor's degree.

    EXPERIENCE SUBSTITUTION:

    Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

     

    Job Specification

     

    The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .

     

    Job Duties and Other Information

    Job Duties:

    + Procures materials, supplies and equipment via requisition and purchase order generation via internal purchasing software, consolidating like items where possible to promote maximum economic benefit for the agency through centralized procurement to ensure compliance with state and agency guidelines as budgetary limitations

    + Processes requisitions received for standard materials, equipment, and services as well as highly technical or specialized materials, equipment or services that require research and specification development

    + Audit inventory items and usage determine proper minimum/maximum levels via random cycle counts

    + Manages the receipt, storage and distribution of a widely diverse group of materials, supplies and equipment. Inventory includes over 1,400 items valued at an estimated $500,000 in a 30,000 square foot warehouse

    + Records all items received into the purchasing software generating receiving reports, which updates the purchasing and consumable inventory systems, matches the receiving

    Position-Specific Details:

    Appointment Type: Probational - up to 24 months

     

    Career Progression: This position does not participate in a Career Progression Group.

     

    Work Schedule: This is a full-time position (40-hour work week) – it offers a work schedule of Monday through Thursday, four 10-hour days.

     

    Compensation: The salary offered will be determined based on qualifications and experience. Full-time employees are eligible for a compressive benefits package, including participation in the state’s retirement plan, health insurance, agency-paid short-term disability coverage, paid holidays, and paid annual and sick leave.

     

    Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

    How To Apply:

    No Civil Service test score is required in order to be considered for this vacancy.

     

    To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

     

    *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. *

    For further information about this vacancy contact:

    Shannon West

    Southeast Louisiana Flood Protection Authority-East

    [email protected]

     

    (504) 286-3132

     

    Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

    As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

    Insurance Coverage More information can be found at https://info.groupbenefits.org/

    Parental Leave– Up to six weeks paid parental leave

    More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

    Holidays and Leave – State employees receive the following paid holidays each year:

    + New Year's Day

    + Martin Luther King, Jr. Day,

    + Mardi Gras,

    + Good Friday,

    + Memorial Day,

    + Independence Day,

    + Labor Day,

    + Veteran's Day,

    + Thanksgiving Day and Christmas Day.

    ***** Additional holidays may be proclaimed by the Governor

     

    State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

     

    Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

     

    + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

    + Teacher's Retirement System of Louisiana (www.trsl.org),

    + Louisiana School Employees Retirement System (www.lsers.net), among others

     

    01

     

    AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

     

    + 1= I have no experience and/or am uncomfortable acting decisively

    + 2= I have limited experience or require assistance to act decisively

    + 3= I can act decisively

    + 4= I can act decisively and help others improve their ability to act decisively

     

    02

     

    AD: Explain your rating by providing specific and relevant examples in the box below.

     

    03

     

    ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

     

    + 1= I have no experience and/or am uncomfortable accepting direction

    + 2= I have limited experience or require assistance to accept direction

    + 3= I can accept direction

    + 4= I can accept directions and help others improve their ability to accept direction

     

    04

     

    ADi: Explain your rating by providing specific and relevant examples in the box below.

     

    05

     

    CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

     

    + 1= I have no experience and/or am uncomfortable communicating effectively

    + 2= I have limited experience or require assistance to communicate effectively

    + 3= I can communicate effectively

    + 4= I can communicate effectively and help others improve their communication

     

    06

     

    CE: Explain your rating by providing specific and relevant examples in the box below.

     

    07

     

    FC: Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided.

     

    + 1= I have no experience and/or am uncomfortable focusing on customers

    + 2= I have limited experience or require assistance to focus on customers

    + 3= I can focus on customers

    + 4= I can focus on customers and help others improve their ability to focus on customers

     

    08

     

    FC: Explain your rating by providing specific and relevant examples in the box below.

     

    09

     

    SP: Rate your ability to solve problems based on our definition: The ability to discover solutions to problems.

     

    + 1= I have no experience and/or am uncomfortable solving problems

    + 2= I have limited experience or require assistance to solve problems

    + 3= I can solve problems

    + 4= I can solve problems and help others improve their ability to solve problems

     

    10

     

    SP: Explain your rating by providing specific and relevant examples in the box below.

    Required Question

    Employer

     

    State of Louisiana

     

    Address

     

    For agency contact information, please refer to

     

    the supplemental information above.

     

    Louisiana State Civil Service, Louisiana, 70802

     

    Phone

     

    (866) 783-5462

     

    Website

     

    http://agency.governmentjobs.com/louisiana/default.cfm

     

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