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PROGRAM COMPLIANCE OFFICER 1-2 (MAIN PROCESSOR/FILER)

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PROGRAM COMPLIANCE OFFICER 1-2 (MAIN PROCESSOR/FILER)

Salary

$2,922.00 - $5,734.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

ETH-PROGCOMPOFF-010625

Department

Ethics Administration

Opening Date

01/07/2026

Closing Date

1/21/2026 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

At Ethics Administration, we strive to achieve compliance by governmental officials, public employees, candidates and lobbyist, and provide public access to disclosed information.

The mission of the Ethics Administration Program is to provide staff support for the Louisiana Board of Ethics, which administers and enforces Louisiana’s conflicts of interest legislation, campaign finance disclosure requirements, lobbyist registration, and disclosure laws. Further, the Board of Ethics ensures compliance by governmental officials, public employees, candidates, and lobbyists and to provide public access to disclosed information.

This position will serve as the Main Processor and Filer for the Ethics Disclosure Division

The ideal candidate should possess the following competencies:

Core Competencies:

Communicating Effectively:T he ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

+ Successful Behaviors: Communicates clearly, listens actively, and explains complex ideas well.

Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

+ Successful Behaviors: Analyzes key info, weighs evidence, and draws logical, well-supported conclusions from credible sources.

Solving Problems: The ability to identify root causes, analyze relevant data, and apply practical or innovative solutions to challenges.

+ Successful Behaviors: Analyzes problems thoroughly, identifies root causes, and follows through with realistic, adaptable solutions.

Preferred Competencies:

Accepting Direction: The ability to be open and willing to follow guidance or instructions.

+ Successful Behaviors:Follows direction reliably, adjusts to feedback, and completes tasks on time.

Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.

+ Successful Behaviors:Acts with integrity, respects confidentiality, and treats people fairly.

Driving Results: The ability to set and pursue goals, maintain focus amid competing demands, and deliver results.

+ Successful Behaviors:Sets clear goals, stays focused, owns outcomes, and uses feedback to improve.

Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

+ Successful Behaviors:Understands customer needs, communicates clearly, and delivers timely, reliable service.

Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.

+ Successful Behaviors:Applies and explains policies accurately, adapts in routine cases, and helps improve procedures.

Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

+ Successful Behaviors:Plans and completes work on time using tools and strategies to stay focused and on track.

Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

+ Successful Behaviors:Collects accurate data, finds patterns, shares insights clearly, and uses data to make informed, ethical decisions.

Minimum Qualifications

Three years of experience in compliance programs, federal jobs training programs, accounting, auditing, labor relations, workforce development, or administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere.

Job Duties and Other Information

Job Duties:

Disclosure Statements:

+ Enter disclosure statements into the database system within 3 days of receipt.

+ During peak filing periods, days allowed to enter disclosure statements may be altered by the division director.

+ Scan disclosure statements into the system (within 7 days of filing) for viewing on the agency website.

Database Updates and Corrections

+ Run a monthly script showing "potential duplicates" in the database.

+ Update database with change of address or any other information maintained in the database system.

Entering Annual Personal Financial Disclosure Statements

+ April 15 through June 15 will be considered the "peak filing period" for annual PFDs. Entering annual PFDs will become a priority during this time.

+ All PFDs are to be processed by June 15. The process includes entering PFDs into a database, scanning PFDs into the system, and filing in the appropriate filing areas.

Filing and Maintaining Disclosure Statements

+ Ensure the ID numbering system is updated to accommodate all filings. Create new number tabs when needed.

+ Ensure disclosure statements are labeled and indexed properly to allow for easy retrieval by personnel, e.g., stapled properly and papers in the correct order.

+ Maintain and categorize all disclosure statements into the agency filing system.

+ Maintain a daily record of all "incomplete" fax transmissions. Notify IT of incomplete fax transmissions and request fax number and complete transmission.

Elections - Data/Import From Secretary of State

+ Work with the IT Division on database merge

+ Review data (upon request from IT) to ensure accurate information is being added and/or merged into FileMaker: Disclosure database.

Election Packets:

+ Review prior election(s) to determine and estimate the number of packets that are to be printed/copied for distribution to parish clerks of court.

+ Print/assemble PFD forms for candidate packets.

+ Prepare documentation to show the type of PFD forms sent to the clerks of court, as well as the number sent.

+ Maintain records

+ Update the database with information provided by the Secretary of State

Reminders and Notices of Delinquency - "Other Disclosures"

+ Assist the director in generating reminders for hospital disclosure deadlines, school board disclosure deadlines, and retirement board disclosure deadlines.

+ Update and maintain current contact information on all schools and hospital service districts.

+ Assist the director in generating NODs-FF for school board and hospital disclosure statements.

+ Monitoring deadlines for board members to file disclosures so that NODs can be issued within four days of the deadline date.

Administrative/Clerical Duties:

+ Check for mail (front desk). Distribute to the appropriate employee.

+ Answer telephone inquiries in a courteous and professional manner while providing accurate information.

+ Answer calls/emails from filers.

+ Record comments in the FileMaker database

Position-Specific Details:

Appointment Type: may be filled by job appointment, probational appointment (probation in lieu of promotion), detail to special duty, or non-competitive reemployment.

Career Progression Group: vacancies may be filled from this recruitment as a Program Compliance Officer 1 or 2, depending on the level of experience of the selected applicant(s). Please click here (https://apps01.civilservice.louisiana.gov/onestopjobinfo/JobView2.aspx) for the Civil Service website to search for specific information on salary ranges, minimum qualifications, and job concepts for each level by job title.

Compensation:The maximum amount listed for the salary pay range is the amount a person can make throughout their career in the position and not the maximum amount we are allowed to pay at the time of hire.

Selected candidate may be required to serve a probational appointment of up to two years.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Izzy Piland

Human Resources

Baton Rouge, LA 70804

[email protected]

Louisiana is a State as Model Employer (SAME) for individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

DR - 26: Driving Results - How well do you set goals, stay focused, and follow through—especially when faced with challenges or competing demands?

+ I struggle to set direction, miss deadlines, avoid challenges, or resist feedback.

+ I set basic goals, make some progress, and accept feedback when supported.

+ I set clear goals, stay focused, take ownership of results, and use feedback to improve.

+ I set bold goals, lead progress, push through setbacks, and help others learn from challenges.

02

DR - 26: Driving Results - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

03

FC - 26: Focusing on Customers - How well do you understand and meet the needs of internal or external customers?

+ I struggle to understand customer needs, provide clear information, or resolve issues.

+ I respond to customer needs with some support and build basic working relationships.

+ I understand customer needs, communicate clearly, and deliver timely, reliable service.

+ I anticipate customer needs, build trust, and deliver personalized, proactive service.

04

FC - 26: Focusing on Customers - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

FPP - 26: Following Policies and Procedures - How well do you apply rules, policies, and procedures in your work?

+ I struggle to follow rules or apply policies correctly, which can lead to confusion or mistakes.

+ I follow rules with support and help correct issues, but I sometimes apply policies inconsistently.

+ I apply and explain policies accurately, adapt to routine situations, and help improve procedures.

+ I guide others in applying policies, prevent compliance issues, and improve procedures based on experience.

06

FPP - 26: Following Policies and Procedures - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

MT - 26: Managing Time - How well do you manage your time, meet deadlines, and prioritize your work?

+ I miss deadlines, struggle to prioritize, and don’t use tools to manage my time.

+ I complete some tasks but need reminders or get distracted by low-priority activities.

+ I plan and complete work on time using tools and strategies to stay focused and on track.

+ I balance competing demands, adapt to shifting priorities, and model strong time habits under pressure.

08

MT - 26: Managing Time - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

09

UD - 26: Using Data - How do you work with data to generate insights or inform decisions?

+ I struggle to collect, analyze, or use data effectively, and I may misuse or present sensitive information incorrectly.

+ I can work with basic data, but I may miss key trends, present it unclearly, or need help applying insights.

+ I collect accurate data, identify patterns, share insights clearly, and use data to make informed, ethical decisions.

+ I use advanced techniques to uncover insights, tell clear data stories, and proactively protect sensitive information.

10

UD - 26: Using Data - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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