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UPMC is hiring a full-time Administrative Assistant - Associate to support their Breast Surgical team. This position will primarily work out of UPMC Magee Women's Hospital, but regular travel to Monroeville will be required. Our department treats patients in need of surgical care related to breast conditions - with locations in the communities as well as Magee.

This position will be responsible for supporting surgeons by managing calendars, templates, and administrative tasks to support the clinic. Previous experience in an administrative support role is preferred.

Hours for this position will be Monday through Friday, daylight hours, with no evenings, weekends, or holidays!

Responsibilities:

+ Under direct supervision, provides general administrative support to a department or group of professionals.

+ Orders office supplies and maintains office equipment.

+ Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

+ Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).

+ Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

+ Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.

+ Answers, screens, and routes incoming calls and messages. Responds to routine questions.

+ Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).

+ Greets, screens, and directs visitors to appropriate staff member.

High School diploma or equivalent.

Up to one year administrative experience preferred. Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software Ability to use applicable MS Suite products. Knowledge of business processes and procedures. Ability to use basic reasoning skills

Licensure, Certifications, and Clearances:

+ Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran