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Coordinator Plans and Scheduling

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Coordinator Plans and Scheduling

Salary

$94,232.00 - $102,970.00 Annually

Location

Minneapolis, MN

Job Type

Full-time

Job Number

2025-00586

Department

Public Works - Storm Water

Division

PW Surface Water & Sewers

Opening Date

01/06/2026

Closing Date

1/27/2026 11:59 PM Central

FLSA

Exempt

Bargaining Unit

CPE

+ Description

+ Benefits

+ Questions

Position Description

Coordinate planning for staffing and other resources and work schedules for staff maintenance or operations in conjunction with other staff.

This position may be eligible for future flexible work arrangements, including hybrid work with some days working remotely and some days working in the office.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

+ Coordinate with Foreman or Supervisors to allocate appropriate staffing and resources for projects.

+ Estimate time and materials.

+ Plan and schedule the use of equipment on projects.

+ Monitor the progress of maintenance activities, special projects, construction contracts and related activities to ensure that work is continuing in a timely and productive manner

+ Coordinate water treatment plant shut down activities, or other related maintenance work in Public works with Supervisor(s).

+ Coordinate and facilitate meetings between Supervisors, and Foremen to help develop daily, weekly and monthly resource allocation plans.

+ Develop schedules based on operations and/or maintenance priorities and manpower availability and make recommendations to the supervisor.

+ Plan equipment and supply needs and then work with the appropriate Supervisor to specify and order materials in conjunction with maintenance timelines, plans, budgets, and replacement needs to ensure timely delivery and availability when needed.

+ Establish records of repair costs and asset values and make reports on these issues available

+ Develop long range maintenance plans, timelines, budgets, and summaries and management reports.

+ Track progress for plans and keep the supervisor and management informed through periodic reports.

+ Maintain and analyze project and maintenance activity archives to improve the accuracy of time and material estimates for future maintenance and projects activities.

+ Assist Supervisors and Foremen in using Maximo work management computer software to plan and organize activities.

+ Oversee entries made by Foremen and Supervisors onto the Maximo system to ensure the integrity of the data and functionality of the system.

+ Serve as the Maximo technical expert for divisional staff. Provide day-to-day end user support for field staff using Maximo remotely.

+ Assist Supervisors and Foremen in using Maximo work management computer software to plan and organize activities. Facilitate and/or deliver Maximo training to foreman, supervisors and other divisional staff as needed.

+ Coordinate with asset management engineers to maximize the technical data derived from the Maximo system as it relates to Public Works' budget and capital programs.

+ Oversee the quality control/quality assurance of Maximo technical data to ensure the accurate reflection of operational considerations for future budgeting and capital programming.

Required Qualifications

Minimum Education: High School Diploma or equivalent

Minimum Experience:Two years experience as a foreman or supervisor in process plant operations similar to the Water Treatment Plant operation or six years as a tradesman in a similar operation

• OR –

Six (6) years as a tradesperson in a Sewer Maintenance, Sewer Construction or similar operation

• OR –

Four (4) years as an Engineering Technician II

Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Selection Process:

The selection process will consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check:

The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Licenses/Certifications: Possess, and continue to maintain, a valid driver's license by the date of hire.

Union Representation:

This position is represented by a collective bargaining agreement between the City of Minneapolis and the [Professional Employees (CPE)} . For more information on the terms and conditions of this agreement please visit:https://www.minneapolismn.gov/government/departments/hr/labor-agreements/professional-employees/

Eligible List Statement:

The names of applicants who meet minimum qualification and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire one month after it has been established.

Interview Selection:

The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate’s education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

+ Trades Licenses are desirable.

+ Water Treatment Operator License B is desirable in water treatment assignment.

+ Knowledge of project coordination and planned maintenance programs.

+ Experience working with a computerized 'maintenance management' software package to establish plans and schedules.

+ Excellent verbal and written communication skills

+ Team building skills.

+ Computer proficiency including database, word processing, and spreadsheets.

+ Ability to coordinate in multi-skilled team based environment.

+ Ability to work independently.

+ Knowledge of construction practices regarding the installation and repair of sewer infrastructure.

+ Ability to compile and record complex data and material.

+ Ability to maintain accurate and detailed logs and records of work and tests performed.

+ Ability to complete emergency response training and perform in emergency situations.

+ Ability to respond to emergency situations outside of normal working hours.

Supervised By:Supervisor Sewer Maintenance, Principal Professional Engineer, or Assistant Superintendent Water Treatment Plant Operations

Supervises:None

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity and Affirmative Action employer.

Benefits Summary

Our employees enjoy competitive salaries and generous benefits. We pride ourselves on a comprehensive benefits program that supports employees' health and financial well-being. Programs, resources, and benefit eligibility varies based on position, average hours worked, location and length of service. For detailed benefits information, please visit the benefits page (http://www.minneapolismn.gov/hr/benefits/WCMS1Q-066289) .

Insurance

Health insurance

Eligibility for benefits begins the first of the month following employment date. The City of Minneapolis offers eligible employees one plan design (http://cityofminneapolis.welcometomedica.com/page/61) with a choice of six provider networks, allowing you to select the best option for you. Available plans include Medica Choice Passport, Medica Elect, VantagePlus with Medica, Park Nicollet and HealthPartners Medical Group First with Medica, Ridgeview Community Network powered by Medica, and Clear Value with Medica.

Dental insurance

The City of Minneapolis offers dental insurance through Delta Dental of Minnesota and pays 100% of the monthly premium for eligible employees.

Life insurance

The city provides basic life insurance of one times your annual salary up to $50,000. You can elect to purchase optional life insurance.

Paid time off

Our generous leave package includes vacation, holidays and paid sick leave, which gives employees the opportunity to enhance their quality of life outside work. Amounts and accrual rates are based on years of experience and collective bargaining agreements (http://www.minneapolismn.gov/hr/laboragreements/index.htm) .

Paid parental leave

City employees are eligible for up to 12 weeks of paid parental leave in the event of a birth or placement for adoption of a child.

Retirement

City employees earn a pension and may choose to participate in additional retirement savings programs.

+ Pension: The City of Minneapolis participates in the Public Employees Retirement Association (PERA). Employees and the City both contribute a percentage of your pay to fund future benefits.

+ Deferred compensation: Employees may choose to participate in pre-tax or after-tax savings plans through the Minnesota State Retirement System (MSRS).

Transportation

Eligible City employees may choose to participate in the following transportation programs:

+ Metropass: TheMetropass (http://www.minneapolismn.gov/hr/benefits/trans/benefits\_pre-tax-transit) program allows eligible employees to enroll in a pass for unlimited bus or light rail rides at a discounted price.

+ Parking or Van Pool:The City of MinneapolisTransportation Benefits Plan (http://www.minneapolismn.gov/hr/benefits/trans/WCMS1P-113620) gives you options to pay certain commuting costs, such as qualified parking and van pool expenses, with pre-tax dollars.

Learning and development

To engage and develop employees, the City of Minneapolis offers classes in leadership, cultural agility, change management and more. Additionally, educational discounts at Augsburg University, Hamline University, St. Catherine’s, and St. Mary's University of Minnesota are available to City employees.

Other perks

Employees can also take advantage of flexible spending accounts, theEmotional Wellbeing Solutions (https://www.minneapolismn.gov/government/departments/hr/benefits-wellness/) , health club discounts and more.

01

How did you find out about this position? (Select all that apply)

+ Recruiter

+ City of Minneapolis website

+ City of Minneapolis employee

+ City of Minneapolis job interest card

+ City of Minneapolis Career Opportunities Bulletin

+ Friend or family member

+ League of Minnesota Cities website

+ Diversityjobs.com website

+ Governmentjobs.com website

+ Indeed.com website

+ Minnesotajobs.com website

+ Minnesota Council of Nonprofits Website

+ Other website

+ LinkedIn

+ Twitter

+ Facebook

+ Other social media site

+ Newspaper

+ Other media

+ College or University

+ Community organization

+ Job Fair

+ Professional association

+ Site Visit

02

Please specify where you heard about this position (e.g., website name, City of Minneapolis employee name, job fair, professional association).

03

Please indicate below the highest level of education that you have completed.

+ None

+ High School Diploma or GED

+ Associate's Degree

+ Bachelor's Degree

04

Please indicate your work experience as it relates to the position.

+ Two or more years' experience as a foreman or supervisor in wastewater or water plant operations, surface water and sewer collection systems or water distribution systems

+ 1 year of experience as a foreman or supervisor in wastewater or water plant operations, surface water and sewer collection systems or water distribution systems.

+ 6 or more years as a trades person in a similar operation

+ 5 years but less than 6 years of experience as a trades person in a similar operation

+ 4 years but less than 6 years of experience as a trades person in a similar operation

+ 3 years but less than 6 years of experience as a trades person in a similar operation

+ I have no work experience related to the position

05

Do have experience with GIS Systems?

+ Yes

+ No

06

Do you have experience with Congos Analytics?

+ Yes

+ No

07

In which software programs are you proficient? (Check all that apply)

+ Enterprise Resource Planning (ERP) or other financial software

+ MAXIMO or other asset management software

+ Microsoft Word

+ Microsoft Excel

+ Microsoft PowerPoint

+ GovDelivery

+ Microsoft Visio

+ Microsoft Project

+ Microsoft Outlook

+ Microsoft Access

+ None

08

Do you have a valid Driver's License or will you be able to obtain one by the time of hire?

+ Yes

+ No

09

Please describe your education and experience as it relates to this position to include any trades and/or supervisory experience. Please include any applicable certifications and experience with asset management software. Be specific to include the number of years' experience and where you gained the experience, etc.

Required Question

Employer

City of Minneapolis

Address

350 South 5th Street

Room 1

Minneapolis, Minnesota, 55415

Phone

(612) 673-2282

Website

http://www.minneapolismn.gov/jobs

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