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Description

Applied Research Associates, Inc. is seeking a highly organized, detail oriented, and proactive Administrative Assistant to join ARA’s Algorithm, Modeling & Assessments division in our Santa Barbara, CA office. In this role, you will play a key part in ensuring the smooth operation of our daily administrative processes, supporting a multidisciplinary team. If you thrive in a fast-paced environment, enjoy problem-solving and excel at multitasking, we’d love to hear from you.

The qualified candidate will have 2-3 years of previous experience as an administrative assistant along with a High School diploma. AMA’s Administrative Assistant will provide support to ensure efficient operations of the office. The successful candidate will be responsible for performing a wide variety of administrative support tasks in support of a multidisciplinary team. **This is a part-time position (30 hours a week), which requires the person in this role to be on site, and does not allow for remote or a hybrid schedule.**

What you’ll do as an Administrative Assistant

+ Provide administrative support to the technical staff, including:

+ Answer incoming telephone calls.

+ Meeting preparation and support (i.e., teleconference, food, visitor log).

+ Greet and check in visitors.

+ Order and manage office supplies.

+ Order & pick up (if applicable) food for meetings.

+ Escort visitors & service providers.

+ Plan and facilitate social gatherings (holiday parties, retirement parties, etc.).

+ Submit and coordinate facilities work orders.

+ Manage office purchase credit card.

+ Coordinate required documentation and approval to make purchases.

+ Reconcile monthly credit card statement.

+ Other general administrative duties as assigned.

+ Act as the local Health & Safety Advisor for the location.

+ Ensuring that staff are providing a safe workplace, safe equipment and proper materials.

Administrative Assistant Position Requirements

+ Must be a US Citizen.

+ Must be able to obtain a DoD security clearance.

+ Requires High School diploma or equivalent and 2-3 years of related experience.

+ Strong customer-service mindset.

+ Ability to multi-task.

+ Ability to keep sensitive information confidential.

+ Must be process oriented and flexible, being able to handle constant change and interruptions with a proven record of increased productivity.

+ Basic problem-solving skills.

+ Excellent verbal and written communication skills.

+ Must be able to utilize resources in order to meet deadlines.

+ Strong attention to detail.

+ Self-Starter who takes initiative.

+ Ability to work independently as well as part of a team when applicable.

+ Basic knowledge of Microsoft Word, Excel, Power Point, and Outlook.

+ Strong Interpersonal skills.

+ Professional email and phone etiquette.

+ Excellent organizational and time management skills.

Administrative Assistant Position Preferences

+ Experience with SharePoint.

+ Experience with Concur System.

+ Experience with Teams.

Applied Research Associates, Inc. Company Information:

Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2,251 professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.

At ARA, employees are our greatest assets. The corporation realizes that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company’s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, “Engineering and Science for Fun and Profit” sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please apply at careers.ara.com.

Qualifications

Behaviors

Required

+ **Team Player:** Works well as a member of a group

+ **Dedicated:** Devoted to a task or purpose with loyalty or integrity

Preferred

+ **Enthusiastic:** Shows intense and eager enjoyment and interest

+ **Detail Oriented:** Capable of carrying out a given task with all details necessary to get the task done well

Motivations

Required

+ **Self-Starter:** Inspired to perform without outside help

Preferred

+ **Work-Life Balance:** Inspired to perform well by having ample time to pursue work and interests outside of work

+ **Growth Opportunities:** Inspired to perform well by the chance to take on more responsibility

Education

Required

+ High School or better

Experience

Required

+ 2-3 years: Office Admin and/or related experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.