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Administrative Accounting Office Assistant

Hauppauge New York – Onsite

Pay open to discussion - $50-60k + per year

Great Benefits

Direct Hire

Position Objective

We are seeking a reliable and detail-oriented Administrative Assistant / Accounting Assistant to support administrative, accounting, and office operations. This role plays a key part in ensuring accuracy, efficiency, and compliance across company procedures.

Main Duties & Responsibilities

Basic Accounting Support

+ Record general ledger and primary bookkeeping entries

+ Manage, verify, and archive sales and purchase invoices

+ Check and record shipping documents (DDT) and ensure proper alignment with invoices

Financial & Fiscal Support

+ Monitor customer and supplier payment deadlines

+ Assist with bank transaction reviews and payment preparation

+ Support periodic tax-related activities (e.g., VAT settlements and payments)

Office & Document Management

+ Organize and archive administrative documentation in both digital and paper formats

+ Manage inbound and outbound correspondence (email, mail, certified email/PEC)

+ Support calendar management and meeting coordination as needed

Operational & Administrative Support

+ Prepare basic administrative documents, reports, and statistical summaries

+ Manage office supply inventory and purchasing

+ Provide administrative support for after-sales activities, including service and spare parts

Required Skills & Qualifications

+ Prior experience (even minimal) in administrative, clerical, or accounting-related roles

+ Working knowledge of general accounting principles and bookkeeping

+ Strong proficiency with Microsoft Office, especially Excel

+ Experience using at least one ERP or management system (company-specific system a plus)

+ High level of accuracy and attention to detail

+ Strong sense of responsibility and reliability

+ Excellent organizational and time management abilities

+ Ability to work independently while contributing effectively to a team

Interviews are happening NOW – send resume to** **[email protected]

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life—just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.