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EVENT PROJECT MANAGER

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EVENT PROJECT MANAGER

Salary

$71,942.00 - $84,999.98 Annually

Location

901 Bagby

Job Type

Full Time

Job Number

37900

Department

Mayor's Office

Opening Date

01/07/2026

Closing Date

1/21/2026 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Division: Mayor’s Office of Special Events

Reporting Location: 901 Bagby, 1st Floor

Workdays & Hours: Monday – Friday 8:00 a.m. – 5:00 p.m.*

*Subject to Change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

+ Assist in the planning, coordination, and execution of the Mayor’s Civic Celebration Program to encourage and promote the arts through the presentation, performance, execution, and exhibition of performing and visual art forms.

+ Serve as an operations and production assistant for major events, including overseeing creative setup, on-site execution, and load-out activities.

+ Conduct comprehensive event planning and on-site evaluations to ensure events are delivered safely, efficiently, and in compliance with applicable rules, regulations, and procedures.

+ Research, evaluate, and recommend creative event components, production elements, and enhancement opportunities to support program objectives.

+ Coordinate operational activities across multiple events, including managing schedules, budgets, risk mitigation strategies, and vendor relationships to ensure events are delivered on time and within budget.

+ Collaborate with cross-functional teams, City departments, stakeholders, community partners, private event producers, and external vendors to facilitate successful event planning and execution.

+ Receive and review permit applications; evaluate event requests; determine applicable fees and operational stipulations; collect fees; and issue permits in accordance with City policies and procedures.

+ Work closely with private event producers to ensure compliance with all requirements and deadlines while maintaining accurate community scheduling, reports, and related records.

+ Assist in the development and implementation of computerized systems and tools related to event processing and tracking.

+ Prepare and maintain detailed work plans, checklists, and requisite sheets for all assigned events.

+ Negotiate and manage vendor contracts and service agreements, and support on-site logistics and post-event evaluations and reporting.

+ Support the department’s social media program related to special events and community engagement.

+ Collaborate with the graphic designer to develop marketing materials for events and social media.

+ Assist in developing and implementing policies and procedures related to special events in accordance with City Code.

+ Represent the Director and act as a liaison to other City departments, government agencies, and private-sector organizations, as assigned.

+ Work evenings, weekends, and holidays as required to support event operations.

+ Manage multiple projects simultaneously in a fast-paced environment using project management and event planning software.

+ Perform other related duties as assigned.

+ Drive on City business as required.

WORKING CONDITIONS

Requires lifting of moderately heavy items weighing up to 40 pounds. May experience long periods of walking and standing on rough surfaces. May be exposed to various weather conditions on outside assignments.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a bachelor’s degree in Business Management, Marketing, Architecture, Civil Engineering, Construction Management, Landscape Architecture, Project Management, or a closely related field based on the responsibilities of the position.

EXPERIENCE REQUIREMENTS

Four years of experience in managing events/projects/programs, construction, construction inspection, design, landscape design, geotechnical, environmental or a closely related field are required.

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

Requires a valid Texas Class C driver's license and compliance with the City of Houston's policy on driving (AP 2-2).

PREFERENCES

Preference will be given to applicants who possess relevant experience in event coordination or similar roles that demonstrate the ability to plan, organize, and manage events.

The desired candidate will possess the following:

+ Minimum of 3–5 years of experience managing events, projects, or programs from concept through execution

+ Proven experience planning, coordinating, and delivering events on time and within budget

+ Strong background in project management, including scheduling, budgeting, risk management, and vendor coordination

+ Experience working with cross-functional teams, stakeholders, clients, and external partners

+ Demonstrated ability to manage multiple projects simultaneously in a fast-paced environment

+ Experience negotiating and managing vendor contracts and service agreements

+ Proficiency with project management tools and event planning software

+ Strong communication, organization, and problem-solving skills

+ Experience with on-site event execution, logistics, and post-event evaluation

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

None; however, Department may administer and the applicant must successfully complete a skills-assessment relevant to job description.

SAFETY IMPACT POSITION YES

This position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE: 25

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfmor call (832-393-0350).

If you need special services or accommodations, call (832-393-0350). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE EQUAL OPPORTUNITY EMPLOYER

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 13 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ Yes

+ No

02

What is your highest level of education completed?

+ High School and/or GED

+ Associate Degree

+ Bachelor's Degree

+ Master's Degree or Beyond

+ None of the above

03

Which best describes your experience as it relates to the job?

+ Less than 4 years of experience

+ 4 years of experience

+ 5 years of experience

+ 6 years of experience

+ 7 years of experience

+ 8 years of experience

+ 9 years or more of experience

+ None of the above

04

Can you describe your experience managing events, projects, or programs from concept through execution, including how you have handled scheduling, budgeting, risk management, and vendor coordination to deliver events on time and within budget? (If no experience, use N/A.)

05

Do you have a valid driver's license or the ability to obtain one within the first 30 days of selection?

+ Yes

+ No

06

Are you a current employee in the Mayor's Office of Special Events?

+ Yes

+ No

07

Which of the following functions do you have working knowledge or experience? (check all that apply)

+ Maintaining an effective working relationship with the community

+ Researches and recommends various creative event components and opportunities for events

+ Knowledgeable of the permit application process, which includes evaluating, determining fee assessment, and receiving permit applications, etc.

+ Conducting on-site evaluation of events

+ Worked with private event producers on assigned events

+ None of the above

08

Which project management tools and event planning software have you used? (If none, use N/A.)

09

How would you rate your proficiency with Eproval?

+ Beginner

+ Intermediate

+ Advanced

+ Expert

+ I do not have experience with Eproval.

10

Describe your experience using eProval and how you have used it in your previous roles. (If no experience, use N/A.)

11

Please indicate your level of proficiency in Microsoft Office products (Word, Access, Excel, PowerPoint, Outlook).

+ BEGINNER: Perform daily word processing tasks in Word, enter correct data, create a database, import data from Excel in Access, format cells, rows and columns in Excel, create a PowerPoint presentation file with a title slide, bullet points and place in slide loop mode; creates a new e-mail message, checking e-mail in Outlook.

+ INTERMEDIATE: Basic formatting and creating a variety of templates, mail merges in Word; create primary key to associate data between multiple tables, create a select query in Access; create, modify, and format charts, use graphic objects to enhance worksheets & charts in Excel; add special effects to presentations (design and animation) in PowerPoint; reply, forward, print and delete an e-mail message in Outlook.

+ ADVANCED: Manage table data, sort and filter merges in Word, create a split form and report and back up your databases in Access; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.

+ EXPERT: Produce table of contents, footnotes, endnotes, and bookmarks in Word; manage Macro commands, and manage database objects in Access; use advanced formula functions (Vlookup, IF, IS) manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowePoint; managing multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.

+ I have no experience in working with Microsoft Office Products.

Required Question