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Job Title

Administrative Associate IV

Agency

Texas A&M University

Department

Oceanography

Proposed Minimum Salary

$16.50 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Here's a Glimpse of the Job

The Oceanography Department is seeking an Administrative Associate IV to support the smooth operation of our office. This role involves a wide range of administrative responsibilities—from welcoming visitors and coordinating meetings to managing records and assisting with departmental logistics. You’ll serve as a key resource for faculty, staff, and students, helping to maintain a respectful, efficient, and well-organized environment. With a focus on customer service and attention to detail, you’ll play an essential part in ensuring our department runs effectively and continues to foster a positive and collaborative workplace.

Opportunities to Contribute

+ Performs advanced administrative support activities which includes but is not limited to greeting visitors, answering and screening calls, providing general information and referrals while ensuring customer satisfaction.

+ Makes arrangements for meetings, classes, seminars, appointments, conferences, and travel, including scheduling of rooms and other related activities.

+ Prepares, modifies, and verifies documents.

+ Makes arrangements and provides logistical support for department faculty, students, and staff.

+ May perform special analyses and prepare administrative project summaries to support leadership decisions.

+ Assists with coordinating office supply inventory, ordering and equipment.

+ Assists in coordinating the maintenance of office reference materials including online office materials.

+ Assists in coordinating the sending, receival, sorting, and routing of mail.

+ Applies, interprets, and communicates policies and procedures and serves as a resource for answering questions regarding policies.

+ May assist with handling confidential operational matters.

+ Maintains office cleanliness of the department and shared spaces.

+ Maintains a variety of fiscal, administrative, and academic records with accuracy and discretion.

Qualifications

+ High school graduation or any equivalent combination of education and experience.

+ Four years of experience in general office or clerical work.

A well-qualified candidate for this position will also possess:

+ Associates Degree.

+ Understanding of TAMU systems including AggieBuy, Laserfiche, Emburse, AggieWorks, and Howdy.

+ Proficiency in Microsoft Office, Excel, Powerpoint, and Outlook as well as Google Drive and Google Calendar.

+ Managed multiple tasks and priorities while working independently.

+ Worked in a collaborative team environment with success.

+ Ability to work with sensitive information and maintain confidentiality.

+ Strong verbal and written communication skills.

+ Strong interpersonal and organizational skills.

+ Maintains professionalism and composure.

+ Ability to be proactive.

+ General office skills, competency with technology and digital applications, and attention to detail.

+ Ability to multitask and work cooperatively with others in a team environment.

Salary: $ 16.50 per hour

What you need to do

Apply! Submitting a cover letter and resume attached to the application will assist us in our review. You may attach the files during the application process. Please note that these positions are located on-site at our main campus in College Station, Texas.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

The Department of Oceanography in the College of Arts and Sciences at Texas A&M University (TAMU) is part of an alliance of Ocean Sciences at Texas A&M that spans the Marine Biology and Marine Sciences Departments at TAMU Galveston, Geochemical and Environmental Research Group. This alliance of Ocean Sciences represents a truly unique concentration of educational and research resources. Our educational and research capacity is greatly enhanced by close ties to the College Departments of Atmospheric Sciences, Geography, and Geology & Geophysics, as well as the Berg Hughes Center, and Texas Center for Climate Studies.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

+ Automatic enrollment in the  Teacher Retirement System of Texas

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://employees.tamu.edu/employee-relations/leave/paid/educational.html)  for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.