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Description

We are hiring an Executive Assistant to support the Head of Production Strategy. The Executive Assistant is responsible for a high volume of tasks including complex calendar management, frequent coordination with Assistants inside and outside the company, and detailed global travel itineraries. An enthusiastic, team-oriented approach is essential. The position requires the ability to build effective working relationships inside and outside of the group, maintaining a comprehensive understanding of the organization and concrete grasp of team objectives. Experience working with entertainment industry professionals is a plus.

The ideal candidate will be a detail-oriented, organized planner with the demonstrated ability to deliver results and respond efficiently while maintaining flexibility. A positive attitude despite the pressures of a fast-paced environment is essential. The position requires bias for action with little to no guidance, effectively managing multiple priorities with strong judgment and savvy problem-solving skills.

Key job responsibilities

• Develop and maintain day-to-day schedules prioritizing activities with good judgment and business understanding, proactively identify and resolve scheduling conflicts

• Domestic & international travel itineraries and expense reports

• Track and drive completion of key deliverables and follow up on outstanding items as needed

• Ownership of on-boarding process and space management for a growing team

• Manage all administrative support functions, including meeting preparation such as distributing copies, video and conference call coordination, supply ordering, team event coordination

• Plan and maintain an annual calendar of events and schedules

• Maintain org charts

Basic Qualifications

- Experience with executive level calendar management

- Experience with domestic or international travel coordination

- Experience with Microsoft Office products and applications

- 2+ years of experience in dedicated support of executive leadership

Preferred Qualifications

- Bachelor’s degree

- Exceptional written and verbal communication skills

- Demonstrated ability to prioritize and handle multiple assignments in a fast-paced environment

- Experience handling confidential information

- Experience working with global distributed teams and international time zones is a plus

- Meets/exceeds Amazon’s leadership principles requirements for this role

- Meets/exceeds Amazon’s functional/technical depth and complexity for this role

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company’s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Our compensation reflects the cost of labor across several US geographic markets. The base pay for this position ranges from $43,900/year in our lowest geographic market up to $79,800/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Amazon is a total compensation company. Dependent on the position offered, equity, sign-on payments, and other forms of compensation may be provided as part of a total compensation package, in addition to a full range of medical, financial, and/or other benefits. For more information, please visit https://www.aboutamazon.com/workplace/employee-benefits . This position will remain posted until filled. Applicants should apply via our internal or external career site.