"Alerted.org

Onsite Facilities Support Operator

Pay Rate: $22.00/hour

Entry-Level Position, seeking an individual who is:

+ Reliable and prioritizes consistent attendance

+ Quick learner and demonstrates the ability to adapt quickly

+ Willing to gain new skills and grow within the role

+ Attentive and focused, listening carefully and following instructions

+ Capable of multitasking and handling various responsibilities

+ Self-sufficient and able to work independently

+ Positive, welcoming, and approachable demeanor

+ Customer-oriented with a friendly attitude

+ Maintains professional phone and office etiquette

+ Comfortable with working with Microsoft Word, Outlook, Excel, and office equipment

Adecco is looking for candidates for an entry-level, onsite, Facilities Support Operator for their client in Everett, WA. Candidates must be able to multitask, have a positive and welcome approach & demeanor, strong customer service skills, be able to learn quickly, and want to gain new skills. This position is a long-term contract position. **Candidates are expected to work onsite, Monday-Friday from 07:30 AM - 04:00 PM.** Candidates are also expected to have self-transportation as your time may be spent across two locations. **(There is no remote or hybrid option for this role)**

Position Duties:

The primary responsibility and priority of this role is to provide backup coverage for the reception desk at the headquarters. If the reception desk requires attention, all other tasks will be paused unless they can be completed while stationed at the front desk. This role involves performing administrative support duties for the Operations Manager and Facilities Team.

The schedule is Monday-Friday, 07:30 AM - 04:00 PM, full-time, onsite. The position requires occasional time split between two locations. The sites are approximately 3 miles apart, a 10-15-minute drive, and self-transportation is required.

Shift Overview:

Location 1

1. **Front Desk**

1. Answer calls, emails, teams' messages

2. Informing host their visitor arrived

3. Create visitor badges only (no contractor badges)

4. Maintaining lobby presence, do not let people in without a badge

5. Message employees if lunch arrives (not to deliver employee lunches)

6. Let vendors in the front door

7. Notify the security guard if an alarm goes off

8. Water 4 plants

9. Maintain aesthetic of the lobby

2. **Operations Administrative Support**

1. Maintain Kaizen kits (office supply kit for meeting)

2. Order office supplies

3. Train in iBuy (Operations EA)

1. Obtain contractor ibuy access for supply orders-FML/FEL personas, through Building Services Manager

4. Arrange catering for events when asked by management

1. Gather catering information and submit to catering team for processing

2. Work with facilities admin for payment processing and provide them with invoices and receipts

3. Book conference rooms through Outlook

4. Email work order requests to Building Services

5. Create corporate appropriate flyers and post around facility as needed

6. Provide a helping hand with small office party/events

7. Maintain Guard break area, wipe down occasionally, stock up water bottles

8. Contact Mountain Mist water dispenser for repairs

_12:00 PM - 12:30 PM | LUNCH_

Location 2 (ON OCCASION)

1. **Cover Front Desk Reception** (when receptionist is out of office)

1. Register and greet guests

2. Print visitor badges and email admin with a list

3. Answer calls, emails, teams' messages

4. Assist security desk with key's and badges check in/out while they are on patrols

5. Message employees when lunches are delivered

6. Set up permission to toggle calls

2. **Assist Facilities Team**

1. Water plants

1. 4 large planters in cafe (1C)

2. 1 tall plant near the control room window (1A)

3. 7 plants in 2B

3. Scan and rename file for Building Services documents and put in correct folder in teams

2. **As needed duties:**

1. Work with operations Executive Admin, who will provide a list of duties, as needed

2. Post flyers in designated areas

3. Email work order requests to Building Services

4. Mailroom

1. Facilities Support Operator will provide as needed assistance in the mailroom if the Copy Center staff is out of office

1. Sort incoming mail & understand the mailroom process and mail slot indicators

2. Bundle mail and label based on pod location

3. Leave mail in mailroom ready to be delivered (night guards deliver the mail)

1. Occasional mail delivery if assistance is needed

2. Bundle account receivable invoices and place in their mailbox slot

3. Bundle checks and place in accounting mail slot

4. If unsure where mail piece goes, create a stack for copy center to process

**Pay Details:** $22.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

+ The California Fair Chance Act

+ Los Angeles City Fair Chance Ordinance

+ Los Angeles County Fair Chance Ordinance for Employers

+ San Francisco Fair Chance Ordinance

**Massachusetts Candidates Only:** It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.