"Alerted.org

Visa Sponsored Job:

No

Relocation Assistance Eligible:

No

Job Location:

Boulder, Colorado

Position Type:

Full time, Regular

Compensation Range:

$77,486 - $96,860

*Final salary and rates are based on education, experience, and skills relevant to the role.*

Job Description Summary UCAR is seeking a Maintenance Administrator II to join our Maintenance Operations team as a strategic partner and right hand to the Maintenance Operations Manager. In this high-impact role, you'll help shape department standards, drive operational excellence, and step into leadership as the Manager's primary backup.

You'll ensure seamless compliance with organizational policies and contractual obligations while taking ownership of budget development, forecasting, and cost controls. Working closely with the Manager and Trade Leads, you'll direct daily operations—from resource allocation and procurement coordination to serving as department property manager.

As Maintenance Administrator II, you'll also champion team development by collaborating on training programs and performance objectives. You'll lead all department procurement activities and serve as the go-to expert for our Computerized Maintenance Management Software (CMMS), overseeing work request management, preventive maintenance scheduling, and equipment registration.

Job Description

Application Deadline: This position will be posted until 1 1:59:59 pm MT on Friday, January 23, 2026. Applications will not be accepted past this date.

Required application materials:

+ Resume (preferably in PDF Format)

+ Questionnaire ( to be completed when submitting your application) In lieu of a traditional cover letter, the hiring team wants to learn more about your skills/experiences regarding very specific questions related to the critical skills needed to be successful in this position. Your responses to these prompts will be read and weighed equally to your resume, so please ensure you're providing detailed, yet informative, responses based on your previous work experiences. That being said, we encourage you to keep responses to 1 - 3 paragraphs .

+ Describe a time you managed multiple competing maintenance priorities while communicating with various stakeholders. How did you stay organized, make decisions about what to prioritize, and ensure follow-through?

+ Describe your experience managing maintenance work requests and preventive maintenance programs within a CMMS. What systems have you used (for context, we utilize Archibus)? How do you prioritize requests, track completion, and ensure documentation meets reporting and compliance requirements?

+ Describe your experience building or using knowledge management systems to organize, analyze, and communicate maintenance data.

+ Share an example of building effective relationships with colleagues and stakeholders in a maintenance environment. What strategies help you foster collaboration?

Background checks are conducted for candidates selected for hire. Learn more. (https://www.ucar.edu/opportunities/careers/faqs)

Work Location Expectations: This position is open to candidates seeking in-person and/or hybrid (combination of 3 days in-person and 2 days of remote) opportunities.

What You Will Do

Here is a summary of what one would expect to be generally responsible for in this role.

Key Responsibilities

Procurement & Financial Administration

+ Serve as primary purchasing agent for the Maintenance department, including initiating and approving purchase requisitions, managing P-cards, processing invoices, and overseeing expense reports.

+ Train administrative staff on organizational purchasing policies and procedures.

+ Lead or support RFI, RFQ, and RFP processes and participate in project proposal evaluations.

+ Prepare and present quarterly and annual expense analysis reports.

+ Track and report monthly interdepartmental chargebacks.

+ Support annual budget planning by providing procurement data and recommendations.

Work Order & CMMS Management

+ Manage the department's Computerized Maintenance Management System (CMMS), including receiving, categorizing, assigning, and following up on work requests.

+ Develop and input preventive maintenance schedules for all maintenance areas.

+ Register and maintain equipment information in the CMMS.

+ Extract and analyze CMMS data to develop quarterly KPIs and annual operating reports and presentations.

+ Collaborate with Facilities Management Business Applications on system maintenance and updates.

Operational Planning & Coordination

+ Direct daily operational and administrative activities, including resource allocation and procurement coordination.

+ Manage department property management program and accountability systems.

+ Collaborate with the Manager to develop, review, and amend annual and long-range operating plans.

+ Review and update department policies, procedures, standard operating plans, and emergency operating plans.

Personnel & Team Development

+ Implement HR policies appropriately at the departmental level and provide guidance to maintenance employees.

+ Forecast staffing requirements and coordinate training and development activities.

+ Serve as point person for hiring activities, ensuring alignment with departmental and HR requirements.

+ Participate in employee performance evaluations, goal setting, and professional development planning.

+ Identify and address personnel issues in collaboration with management.

+ Supervise administrative assistant personnel, temporary labor, and student assistants as needed.

Leadership & Program Management

+ Act as department lead and assume administrative responsibility when the Maintenance Operations Manager is unavailable.

+ Contribute to strategic and tactical decisions impacting departmental programs and objectives.

+ Develop and maintain Maintenance Operations standard operating procedures.

+ Lead or support implementation of programmatic changes.

+ Monitor and provide feedback on program performance and overall department health.

Who We’d Love to Join Our Team

Successful candidates will ensure their application materials speak to the following criteria:

Education & Experience

+ Bachelor's degree in a relevant academic discipline;

+ 5 years of relevant experience;

+ Or an equivalent combination of education and experience.

+ Familiarity with Facilities Management Programs

Desired, but not required:

+ Project Management Training certification

+ 4+ years experience in Contract and Financial Management

Knowledge, Skills, and Abilities

+ Proficiency with MS Office, Google Workspace, and facilities management software systems including CMMS, work order management, preventive maintenance scheduling, inventory management, and incident reporting applications.

+ Experience with budget development, financial analysis, cost control, and project accounting across multiple accounts.

+ Strong written and verbal communication skills, including advanced knowledge of grammar, composition, and professional correspondence.

+ Ability to apply organizational policies and procedures confidently and effectively across diverse operational situations.

+ Proficiency with spreadsheet, database, and accounting/reporting systems in a networked environment.

+ Knowledge of administrative functions including budget management, facilities planning, procurement, staffing, and grant/proposal administration.

+ Demonstrated ability to handle sensitive information with confidentiality and discretion

+ Working knowledge of facilities trades (carpentry, electrical, mechanical, painting, grounds maintenance) and contractor management.

+ Strong organizational skills with ability to manage competing priorities and meet deadlines.

Desired, but not required:

+ Experience with custodial program management.

+ Knowledge of UCAR policies and procedures.

+ Familiarity with government and institutional contract requirements, policies, and procedures.

+ Knowledge of basic statistics and data analysis.

Benefits Overview

UCAR affirms its commitment to employees through competitive benefits (https://www.ucar.edu/opportunities/careers/benefits) . In addition to medical, dental, vision, retirement, and life insurance, UCAR offers a variety of programs focused on work-life balance and professional, and personal development. These include:

+ Tuition Assistance, time off allowance to attend classes, and other professional development opportunities.

+ UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one.

+ Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions).

+ 10 paid holidays.

+ 12 weeks of paid parental leave.

+ Short-term medical leave paid at 100% of your regular salary.

+ EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost.

Commitment to Job Application Fairness

Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process.

Some Final Considerations

At NSF NCAR| UCAR | UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun’s core.

Flexible Work

At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid (three days per week) and/or flexible work hours.

Equal Opportunity Employer

UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy. Whatever your intersection of identities, you are welcome at UCAR.

Export Control

All positions are required to comply with U.S. export compliance regulations and work location requirements regarding access to facilities and research systems.

Work Location

UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

AI Software

ChatGPT and similar AI software are powerful tools that are changing the way society receives, processes, and leverages information promptly. While we acknowledge its benefits and do not restrict leveraging it with job applications, we highly encourage a majority of the applicant material to be original work.