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Job Title: Accounts Receivable - Billing / Collections Specialist

Job Description

We are seeking a motivated and detail-oriented AR/Billing & Collections Specialist to support our Service Department. This role involves managing the full billing cycle, ensuring accurate invoicing, and handling timely collections. The ideal candidate will resolve discrepancies efficiently and assist in purchase order processing. This position requires strong multitasking abilities and a self-directed approach.

Responsibilities

+ Prepare, review, distribute, and maintain records for service, contract, project, and portal billings.

+ Ensure accurate and timely invoicing according to billing instructions, agreements, or quotes.

+ Respond promptly to customer inquiries and maintain exceptional service throughout the billing/collection process.

+ Create projects and service orders within the COINS ERP software database.

+ Monitor accounts receivable aging reports using provided tools and proactively contact customers to prevent significant aging.

+ Maintain accurate and detailed notes, including last contact dates, payment updates, and follow-up status.

+ Collaborate with internal and external departments to resolve discrepancies, investigate historical data, and correct issues such as missing checks, misapplied payments, and incorrect billings.

+ Follow up on calls, send notices and statements, and advise on potential risks or recommend outside collections.

+ Enter and verify purchase orders, reconcile vendor invoices, and collaborate with vendors and internal teams to resolve discrepancies.

+ Perform other related duties as assigned or needed.

Essential Skills

+ Experience in collections, accounts receivable, and billing.

+ Proficiency in general accounting principles or the ability to learn quickly to assist other departments as needed.

+ Strong customer service skills.

Additional Skills & Qualifications

+ Experience with large ERP software

+ Proficiency utilizing Pivot Tables and V-Lookups in Microsoft Excel

Work Environment

The position is based in a standard office environment located in a nice building within a professional office park in Rocky Hill, CT. The workplace is friendly and accommodating, promoting a collaborative culture.

This position is moving extremely fast as this is an urgent need for the client. If interested, please send over your most up to date resume to ktrivigno @astoncarter.com along with your availability for a 10-minute phone call.

Job Type & Location

This is a Contract to Hire position based out of Rocky Hill, CT.

Pay and Benefits

The pay range for this position is $24.03 - $33.65/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Rocky Hill,CT.

Application Deadline

This position is anticipated to close on Jan 21, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.