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Administrative Coordinator 4(WAE)

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Administrative Coordinator 4(WAE)

Salary

$2,732.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OPH/SP/216212

Department

LDH-Office of Public Health

Opening Date

01/08/2026

Closing Date

1/13/2026 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health (https://ldh.la.gov/)

Join a mission-driven team supporting statewide public health preparedness and response efforts. This position provides high-level administrative support to the Program Manager 2 for the Bureau of Community Preparedness Logistics Program and serves as the Administrative Coordinator for the Public Health Emergency Preparedness and Response Program. In this role, you will play a key part in coordinating, supporting, and strengthening emergency preparedness and response activities across the state.

The ideal candidate brings strong experience with the Incident Command System (ICS) and emergency response planning, along with a commitment to public service and community resilience.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

Job Duties and Other Information

Job Duties:

+ Supports maintenance, inventory, and operational readiness of the Public Health Emergency Operations Center (PH EOC), ensuring equipment and supplies are prepared for activation

+ Serves as a member of the PH EOC management team and participates in emergency response activities for natural and manmade disasters that pose an imminent threat to public safety

+ Supports training on the use and readiness of personal protective equipment and stays current on OSHA regulations to ensure compliance with safety standards

+ Provides administrative and logistical support by coordinating meetings and Bureau events; preparing binders, copies, and meeting minutes; typing correspondence, MOAs, and requisitions; answering phones; and supporting SNS planning and logistics inventory management

+ Serves as a scribe for the Logistics Chief during incidents as needed and maintains 24/7 availability for emergency response, including working outside of normal work hours based on events or projects

+ Assists with physical security of Logistics offices and the LDH EOC; supports property control; issues identification badges according to established security protocols; and participates in required trainings, exercises, and delivery of emergency preparedness training when requested

Position-Specific Details:

Appointment Type: This position will be filled as a WAE (When Actually Employed) appointment

**Please note** When Actually Employed (WAE) appointments are temporary and may last up to a year. Employees canonlywork a total of 1,245 hours within a 12-month period.

Cost Center: 3262107800

Position Number(s): 50676406

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Shambrielle Pooler

[email protected]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here (https://www.laworks.net/workforcedev/lrs/lrs\_rehabilitation.asp) .

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type “N/A” if no immediate family members are employed by LDH.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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