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Overview

ABM is seeking a highly organized and efficient Project Coordinator to provide administrative and operational support to the Project Management team overseeing the rapid deployment of facility services for Waymo's site expansion. This role reports directly to the Senior Project Manager and is critical for maintaining project documentation, managing communication flow, and ensuring the smooth execution of administrative tasks that support the aggressive timelines of the deployment schedule.

This position is ideal for an organized professional looking to build a career in project management within a high-speed, technical facilities environment.

Key Responsibilities

Administrative and Documentation Control

+ Project Documentation Management: Manage the centralized repository for all project files, including contracts, permits, schedules, drawings, reports, and meeting minutes, ensuring proper version control and easy accessibility for the entire team.

+ Correspondence: Draft, format, and distribute official project correspondence, memoranda, and internal communications on behalf of the Project Managers and Director.

+ Contract Support: Assist the Project Managers with administrative tasks related to vendor onboarding, drafting work orders, and tracking insurance and compliance documentation.

+ Information Flow: Ensure the seamless flow of critical information between the Project Managers, the Due Diligence team, the Project Drafter, and the on-site operational teams.

Schedule and Logistical Support

+ Meeting Coordination: Schedule and coordinate all project meetings (internal and client-facing), prepare agendas, attend sessions, and distribute detailed meeting minutes and action items promptly.

+ Timeline Support: Assist the Associate Project Manager and Senior Project Manager with updating and maintaining high-level project schedules, inputting data, and monitoring critical path activities.

+ Travel and Expense: Coordinate travel arrangements and process expense reports for the Project Management leadership team.

+ Procurement Support: Initiate and track requests for purchase orders for project materials and services, working closely with the Accountant and Procurement department to expedite delivery.

Reporting and Closeout

+ Status Reporting: Compile data from various sources (schedules, budgets, action logs) to assist the Project Managers in preparing regular project status reports for executive review.

+ Action Tracking: Maintain and follow up on critical action item lists (AILs), ensuring assigned team members complete tasks by their deadlines.

+ Project Closeout: Assist in the formal project closeout process, including archiving documentation, reconciling final accounts, and gathering lessons learned feedback for future deployments.

Basic Qualification:

+ Associate degree required, bachelor's degree in business, communications, or Project Manager preferred

+ At least 2 years of experience in a Project Coordinator, Project Administrator, or Executive Assistant role supporting a multi-project environment, preferably in construction, facilities management, or corporate real est

+ Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

+ Demonstrated experience with project management or scheduling software (e.g., SharePoint, MS Project, Asana, SmartSheet).

+ Able to travel required (up to 10%), primarily for team meetings or local site documentation support.

**Pay: $45.00 - $55.00** ​

The pay listed is the salary range for this position. Any specific offer will vary based on the successful ​

applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.​

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You may be eligible to participate in a Company incentive or bonus program.​

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**Benefit Information:** ​

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management (https://wpe-media.abm.com/wp-content/uploads/2025/ABM\_2025\_Employee\_Benefits\_Staff\_&\_Management\_No%20Date%209.5.24.pdf)

REQNUMBER: 140215

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.