"Alerted.org

Office Manager - Ignite Positive Change!

Status: Non-Exempt, Part-Time, 25 Hours Per Week

Reports to: Executive Director

Salary: $17.11-$20.34 per hour

This role is based in Southern California, specifically in Oceanside, CA (North San Diego County). It is located inside a miliary base installation. Base access is provided to civilian employees.

Summary:

Are you ready to lead in a dynamic and collaborative environment? We’re seeking a proactive, detail-oriented Office Manager to join our team and help keep our operations running smoothly.

Who you are:

As our Office Manager, you’ll be the central hub of our daily operations—ensuring efficiency, organization, and a positive experience for everyone who interacts with our office. Your role is more than administrative; it’s about creating a foundation for success and being the heartbeat of our organization.

What will you do:

Key Responsibilities That Await You:

+ Manage incoming and outgoing mail with accuracy and timeliness.

+ Maintain records of incoming donations and prepare deposit packets for our Executive Director/Business Manager.

+ Create donor acknowledgment letters and maintain donor/member management systems.

+ Master donor and member management software adeptly.

+ Attend and accurately document board and committee meetings, creating meeting minutes. Assist the board in various tasks, from producing solicitation letters to updating board profiles.

+ Assist in collecting financial documents and keep things in order, from donation receipts to monthly reports.

+ Oversee office supplies, equipment maintenance, and vehicle upkeep.

+ Support brand visibility and engagement by managing the organization's web and social media presence. Respond to online inquiries and monitor community interactions.

+ Greet visitors, answer calls, and provide information with a touch of professionalism.

Additional Exciting Responsibilities:

+ Conduct monthly facility inspections to ensure a clean and functional environment.

+ Support our Executive Director and Director of Donor Relations in sending outreach correspondence to donors.

+ Aid our Director of Services and Director of Programs in distributing financial assistance vouchers, quilts, giveaways to program members.

+ Safeguard sensitive information, maintaining the confidentiality of personnel records and company data.

What experience and skills you will need to be successful:

+ Minimum age of 18 and at least one year of experience supporting executives or administrators.

+ Strong verbal, written, and interpersonal communication skills.

+ Analytical thinking and problem-solving abilities.

+ Excellent organizational and time management skills.

+ Integrity, discretion, and a professional approach in all tasks.

+ Ability to work independently while thriving in a collaborative team environment.

+ Familiarity with donor and program management software (or willingness to learn).

+ Proficiency in standard business software applications.​​​​

Physical, Mental & Environmental Requirements:

+ Work in an office setting but get ready for occasional travel within San Diego County.

+ Ability to sit for prolonged periods and lift objects up to 40 pounds, showcasing your versatility.

Join the Movement: Armed Services YMCA is not just a workplace; it’s a community committed to equal opportunity and diversity. Discrimination and harassment have no place here. If you're ready to spark change and make a lasting impact, apply today. Every age and background are celebrated here. Be part of something extraordinary!

Who we are:

The oldest military support organization in the U.S., the Armed Services YMCA is an independent, national non-profit and Association of the YMCA of the USA, specifically dedicated to serving active-duty military service members and their families of all six Armed Forces: Army, Marine Corps, Navy, Air Force, Space Force and Coast Guard.  Go to www.camppendleton.asymca.org (http://www.camppendleoton.asymca.org/) to learn more about how we accomplish this important mission.

Military spouses, veterans and military affiliated job seekers encouraged to apply.

Armed Services YMCA is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. ASYMCA is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. ASYMCA encourages applicants of all ages.

Armed Services YMCA acknowledges the minimal use of artificial intelligence (AI) technology in our initial recruitment stages. All AI use is coupled with human review and is designed to assist our team in building efficiencies and excelling at focusing on timeliness and communication in our hiring process. Our hiring teams thoroughly evaluate skills and qualifications and make all final hiring decisions.

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