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Administrative AssistantReq #:0000226528

Category:Legal, Risk and Compliance

Status:Full-Time

Shift:Day

Facility:RWJBarnabas Health Corporate Services

Department:General Counsel Office

Pay Range:$47,476.00 - $66,827.00 per year

Location:

95 Old Short Hills Road, West Orange, NJ 07052

Job Title: Administrative Assistant

Department Name: General Counsel Office

Req #: 0000226528

Status: Salaried

Shift: Day

Pay Range: $47,476.00 - $66,827.00 per year

Pay Transparency:

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview:

RWJBarnabas Health is seeking a highly organized and detail-oriented Administrative Assistant with demonstrated experience supporting legal professionals to join our Legal Department. The ideal candidate will have a strong background in drafting, revising and redlining contracts and legal agreements, drafting, proofing and revising correspondence and reports, and performing administrative and operational support for a dynamic legal team. As a key member of our team, you will provide comprehensive administrative support to the legal team, helping ensure the efficient operation of the department. This position requires a highly organized individual with strong communication skills, the ability to handle sensitive information with discretion, a proactive approach to problem-solving and the ability to manage multiple priorities in a fast-paced confidential environment.

Qualifications:

Required:

At least 5 to 7 years of administrative support experience, preferably in a legal or healthcare environment.

Bachelor s degree or equivalent experience preferred.

Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document redlining tools (Microsoft Word track changes and/or redlining software).

Familiarity with legal terminology, documentation, and processes is preferred.

Excellent written and verbal communication skills.

Strong organizational skills and the ability to manage multiple tasks simultaneously under tight deadlines.

Ability to work independently and collaboratively in a fast-paced environment.

Strong writing, editing and proofreading skills with exceptional attention to detail and high level of accuracy.

Discretion and confidentiality in handling sensitive legal matters.

Knowledge of commercial real estate transactions and leasing is a plus.

Knowledge of healthcare regulations and compliance is a plus.

At least 2-3 years of experience in a law firm/legal department drafting, revising, and redlining template contracts, agreements and legal documents and drafting, proofing and revising correspondence and reports.

Experience with legal or contract management systems including iManage and DocuSign.

Experience with AI technology is a plus.

Scheduling Requirements:

Full-Time, Day, Salaried

Responsibilities:

Provide high-level administrative support to attorneys, including managing calendars, scheduling meetings, and organizing appointments.

Draft, revise and redline a variety of contracts, agreements and legal documents.

Draft, format and proofread legal correspondence, memoranda and formal reports for accuracy, clarity and compliance with department standards.

Assist attorneys and legal staff with document management, including maintaining version control and archiving executed agreements.

Support the execution and routing of contracts for signature, including the use of electronic signature platforms, DocuSign.

Manage and maintain legal files, both physical and electronic, ensuring they are up-to- date and easily accessible.

Assist in the preparation of legal presentations, reports, and memoranda.

Coordinate and facilitate communication between the Legal Department and internal departments, external counsel, and third parties.

Prepare agendas, take meeting minutes, and follow up on action items as needed.

Handle confidential and sensitive information with the utmost discretion and professionalism.

Coordinate logistics for department meetings, conferences, and events.

Perform general office duties, including answering phones and ordering supplies.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

+ Paid Time Off (PTO)

+ Medical and Prescription Drug Insurance

+ Dental and Vision Insurance

+ Retirement Plans

+ Short & Long Term Disability

+ Life & Accidental Death Insurance

+ Tuition Reimbursement

+ Health Care/Dependent Care Flexible Spending Accounts

+ Wellness Programs

+ Voluntary Benefits (e.g., Pet Insurance)

+ Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer