• Contract Billing Coordinator

    Sysco (Woodridge, IL)


    KNOWLEDGE, SKILLS, AND ABILITIES

    Required:

    + High School Diploma or equivalent and applicable experience in an accounting or finance reconciliation or billing role OR Associate's Degree with applicable coursework in accounting, finance, or business OR equivalent combination of education and experience.

    + Working knowledge of Word and Excel

    + Strong analytical, organizational skills and the ability to problem solve, multitask, prioritize and work independently.

    + Excellent communication and time management skills.

    Preferred:

    + Associate degree 2+ years of experience in sales or customer service experience in an office environment

    + Previous SAP experience

    Essential Duties:

    + Bill customers through SAP system. Use project AutoQuotes and system inventory as a reference to invoice customers. Follow up with customers on past due A/R invoices.

    + Bill General Contractors (GC) through SAP system as well as prepare GC’s progress billing Pay Application. Reconcile between the system and GC’s progress billing Pay Application. Track retainage. Learn and use 3rd party billing software such as, Textura, GC Pay, Project Mates when required.

    + Contact GC to collect payment on monthly progress billing Pay Applications.

    + Complete lien waivers and other GC contract documents when required.

    + Review project inventory and apply to cost (ATC) items not billable to customers.

    + Process customer credits such as returns, sales allowances and tax credits.

    + Prepare project billing backlog

    + Work with Assistant Project Mgrs (APM’s) to obtain vendor invoices required for billing.

    + Track retainage by project.

    + Invoice customers for Design fees. Follow up on customer payment.

    + Prepare, calculate & distribute sales rep commission reports (monthly).

    + Distribute platinum/spiffs to sales reps (quarterly).

    + Cross train on new customer set up and GC prequalification.

    + Perform other duties as assigned

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    AFFIRMATIVE ACTION STATEMENT:

    Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law. This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.