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ADMINISTRATIVE COORDINATOR

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ADMINISTRATIVE COORDINATOR

Salary

$68,276.00 - $84,492.98 Annually

Location

Houston

Job Type

Full Time

Job Number

37769

Department

Mayor's Office

Opening Date

01/02/2026

Closing Date

1/15/2026 11:59 PM Central

+ Description

+ Benefits

+ Questions

POSITION OVERVIEW

APPLICATIONS ACCEPTED FROM: ALL PERSONS INTERESTED

DEPARTMENT: MAYOR'S OFFICE

DIVISION: ECONOMIC DEVELOPMENT

REPORTING LOCATION: 901 BAGBY

WORKDAYS & HOURS: MONDAY - FRIDAY 8 AM - 5 PM*

*Subject to Change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

This position will provide direct administrative and professional support to the Assistant Director and Chief Economic Development Officer to maximize the resources and performance outcomes of the Mayor’s Office of Economic Development. This position will serve as the lead for two or more economic development programs with support and guidance from the leadership, among other assigned duties.

Administrative responsibilities include preparation and distribution of city council action documents relating to programs and transactions; utilization of internal portals and technology to communicate and inform internal stakeholders of the MOED activities and information; facilitation of the approval of contracts, agreements, and other legal documents; coordination with other team members on Texas Public Information Act requirements; preparation of professional quality power point presentations for committee and council hearings; coordination and submission of annual state and local compliance documents; and other duties as assigned.

Economic development program responsibilities include developing and updating complex spreadsheets and models, compiling industry, business, job, and economy related information and data to support the MOED’s and mayor’s priorities; facilitating the renewal of the Industrial District Program agreements as necessary and processing the annual billing invoices/payments, managing the Historic Site Tax Exemption Program process, researching economic development tools, programs, trends, and best practices and working with leadership to develop; improving or amending polices, practices, and processes; coordinating and participating in focus groups and other “objective-focused” meetings; and serving as a team liaison to economic development boards including the Tax Increment Reinvestment Zone boards.

WORKING CONDITIONS

This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor's degree in Liberal Arts, Business Administration, Liberal Arts or a related field.

EXPERIENCE REQUIREMENTS

Five years of administrative experience are required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS

None

PREFERENCES

Preference will be given to applicants who have a minimum of three years of experience in economic development, public policy, public administration, government, or economics. Must have strong skills with presentation software and strong computer skills.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED None

However, the department may administer, and the applicant must successfully complete a skills assessment relevant to job description.

SAFETY IMPACT POSITION NO

If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade 24

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by

visiting: http://agency.governmentjobs.com/houston/default.cfm or call (832-393-0453).

If you need special services or accommodations, call (832-393-0453). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

+ Medical

+ Dental

+ Vision

+ Wellness

+ Supplemental Insurance

+ Life insurance

+ Long-term disability

+ Retirement pension

+ 457 deferred compensation plan

+ Employee Assistance Program

+ 10 days of vacation each year

+ 13 city holidays, plus one floating holiday

+ Compensable Sick Leave

+ Personal Leave

+ Flexible schedules

+ Hybrid-Telework for eligible positions

+ Professional development opportunities

+ Transportation/parking plan

+ Section 125 pretax deductions

+ Dependent Care Reimbursement Plan

+ Paid Prenatal, Parental and Infant Wellness Leaves

+ Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

+ Yes

+ No

02

What is your highest level of education completed?

+ High School diploma/GED

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree of higher

+ None of the above

03

How many years of professional administrative experience do you have?

+ Less than 5 years of experience

+ 5 years of experience

+ 6 years of experience

+ 7 years of experience

+ 8 years of experience

+ 9 or more years of experience

04

How many years of economic development, public policy, public administration, government, or economics experience do you have?

+ Less than 3 years

+ 3 - 4 years

+ 5 - 6 years

+ 7 years or more

05

Describe your economic development, public policy, public administration, government, and/ or economics experience. (See resume is not an acceptable answer.)

06

Please indicate your level of proficiency in Microsoft Office products (Word, Access, Excel, PowerPoint, Outlook).

+ BEGINNER: Perform daily word processing tasks in Word, enter correct data, create a database, import data from Excel in Access, format cells, rows and columns in Excel, create a PowerPoint presentation file with a title slide, bullet points and place in slide loop mode; creates a new e-mail message, checking e-mail in Outlook

+ INTERMEDIATE: Basic formatting and creating a variety of templates, mail merges in Word; create primary key to associate data between multiple tables, create a select query in Access; create, modify, and format charts, use graphic objects to enhance worksheets & charts in Excel; add special effects to presentations (design and animation) in PowerPoint; reply, forward, print and delete an e-mail message in Outlook.

+ ADVANCED: Manage table data, sort and filter merges in Word, create a split form and report and back up your databases in Access; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.

+ EXPERT: Produce table of contents, footnotes, endnotes, and bookmarks in Word; manage Macro commands, and manage database objects in Access; use advanced formula functions (Vlookup, IF, IS) manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowePoint; managing multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.

+ I have no experience in working with Microsoft Office Products

Required Question