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SESI Consulting Engineers has been selected as one of NJBIZ’s "FASTEST GROWING" Companies and Inc.'s "5000 America’s Fastest-Growing Private Companies". Join a company recognized for providing solutions, excellence, service, and integrity. We seek dynamic individuals to support organic growth SESI Consulting Engineers, founded in 1976, is a well-established, progressive, consulting engineering firm in Parsippany, N.J. SESI has earned an excellent reputation for providing innovative Geotechnical, Site/Civil, and Environmental engineering solutions for owners, developers, and the construction industry throughout the NJ, NY, CT region . ​SESI offers a competitive compensation and benefits package which includes medical, dental, vision insurance, 401(k), paid time off, tuition reimbursement, professional development assistance, bonus potential, employee engagement activities, just to name a few. SESI also engages its employees in all aspects of its projects and encourage them to participate in design and project management functions to their full potential. Summary The Administrative Assistant I is responsible for providing administrative support to both internal and external clients. This position will take the lead on projects as well as work as part of a team. This position is expected to operate with supervision from a manager. This position is expected to primarily support the initiatives and goals of the Director of Operations, particularly as related to the development of our employees. As directed, this position will be required to support other departments and managers in order to fulfill the immediate requirements of the firm. Responsibilities include but are not limited to the following. Other duties may be assigned. Communication: ● Responds to and follows up with communication requests ● Drafts of procedures ● Distributes internal and external communications including but not limited to letters, reports, emails, and announcements Data Processing and Administration: ● Updates spreadsheets, logs, and records for tracking, reporting and analyzing data ● Enters data into required systems and documents and audits for accuracy ● Requests documentation, as assigned by managers File Management: ● Updates electronic and physical departmental files, documents, communications, and records Projects: ● Contributes to project-based initiatives ● Adheres to schedules and timelines for projects Purchasing: ● Receives and reconciles deliveries ● Completes purchase orders and documentation Scheduling: ● Coordinates internal and external meetings, events, seminars, etc. ● Tracks individual attendance, vendors, and supplies Team Support: ● Backs up other positions as requested ● May assist in training newly hired administrative assistants Other responsibilities will be assigned as required. Supervisory Responsibilities This job has no supervisory responsibilities. Competencies To perform the job successfully, an individual should demonstrate the following competencies: Communications - Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods. Customer Service - Displays courtesy and sensitivity. Manages difficult or emotional customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service. Dependability - Commits to doing the best job possible. Follows instructions, responds to management direction. Keeps commitments. Meets attendance and punctuality guidelines. Responds to requests for service and assistance. Takes responsibility for own actions. Planning & Organization - Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner. Quality - Applies feedback to improve performance. Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Monitors own work to ensure quality. Use of Technology - Adapts to new technologies. Demonstrates required skills. Keeps technical skills up to date. Troubleshoots technological problems. Uses technology to increase productivity. Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values; supports affirmative action and respects diversity. Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience Bachelor's degree (B. A .) in business or a related field and a minimum of one year of experience. Or an equivalent combination of education and experience. Language Ability Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Computer Skills Advanced knowledge of Microsoft Office Suite, Outlook and PDF programs. Ability to learn new systems quickly. Certificates and Licenses No certifications needed. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and stoop, kneel, crouch, or crawl. The employee must be able to lift and/or move up to 25 pounds. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position will work in a typical office environment, mostly located indoor with windows. This position may experience frequent interruptions, conversations, equipment noise, or other background noise. The noise level in the work environment is usually low to moderate.