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Description

We are looking for an Administrative Coordinator to join our team in San Diego, California, for a 3 month contract. This role involves managing daily office tasks, supporting administrative functions, and ensuring smooth operations within the workplace. The ideal candidate will be detail-oriented, tech-savvy, and able to adapt to changing priorities in a dynamic environment. Ideal hours for this position are Monday-Friday 9am-4pm.

Responsibilities:

• Create and manage various documents, including invoices, reports, memos, letters, and presentations.

• Analyze incoming correspondence and distribute it appropriately based on significance.

• Perform project-based tasks and coordinate activities as needed.

• Organize and maintain filing systems, retrieving documents and records efficiently.

• Welcome visitors and determine their access to specific personnel.

• Handle general office duties such as ordering supplies and maintaining records.

• Prepare meeting agendas and coordinate arrangements for business meetings.

• Arrange travel accommodations for executives and other team members.

• Process mail, packages, and incoming checks, ensuring proper sorting, delivery, and tracking.

• Monitor and replenish office supplies while managing vendor relationships for procurement.

Requirements • Familiarity with document scanning and PDF management.

• Proficiency in computer imaging and basic bookkeeping.

• Strong knowledge of Microsoft Outlook for scheduling and communication.

• Ability to multitask and prioritize in a fast-paced environment.

• Excellent organizational skills and attention to detail.

• Comfortable greeting visitors and providing customer service.

• Ability to adapt to changing priorities and troubleshoot technical issues.

• Previous experience in administrative or office support roles preferred. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .