• Administrative Assistant

    Robert Half Office Team (Waukesha, WI)


    Description

    Overview: Our company is seeking a detail-oriented Administrative Assistant who will also support our order management process. In this dual-role position, you’ll help ensure smooth office operations while overseeing the processing and tracking of customer orders. The ideal candidate is organized, proactive, and able to multi-task in a fast-paced environment.

    Key Responsibilities:

    + Provide administrative support including managing schedules, handling correspondence, and organizing meetings

    + Serve as a primary point of contact for order entry, tracking, and fulfillment

    + Process purchase orders, manage records, and update order status in company systems

    + Communicate with vendors and customers regarding order details, delivery timelines, and any discrepancies

    + Maintain accurate filing systems and ensure proper documentation of transactions

    + Assist with invoice processing and basic reporting related to orders

    + Support other departments as needed with administrative and order-related tasks

    + Help identify process improvements to enhance efficiency and customer satisfaction

    Qualifications:

    + Previous experience in administrative support and/or order management preferred

    + Strong organizational, multitasking, and problem-solving skills

    + Excellent verbal and written communication abilities

    + Proficiency with MS Office Suite and order management software or ERP systems

    + Attention to detail and ability to manage confidential information

    + High school diploma required; associate or bachelor’s degree a plus

    Requirements

    Overview: Our company is seeking a detail-oriented Administrative Assistant who will also support our order management process. In this dual-role position, you’ll help ensure smooth office operations while overseeing the processing and tracking of customer orders. The ideal candidate is organized, proactive, and able to multi-task in a fast-paced environment.

    Key Responsibilities:

    + Provide administrative support including managing schedules, handling correspondence, and organizing meetings

    + Serve as a primary point of contact for order entry, tracking, and fulfillment

    + Process purchase orders, manage records, and update order status in company systems

    + Communicate with vendors and customers regarding order details, delivery timelines, and any discrepancies

    + Maintain accurate filing systems and ensure proper documentation of transactions

    + Assist with invoice processing and basic reporting related to orders

    + Support other departments as needed with administrative and order-related tasks

    + Help identify process improvements to enhance efficiency and customer satisfaction

    Qualifications:

    + Previous experience in administrative support and/or order management preferred

    + Strong organizational, multitasking, and problem-solving skills

    + Excellent verbal and written communication abilities

    + Proficiency with MS Office Suite and order management software or ERP systems

    + Attention to detail and ability to manage confidential information

    + High school diploma required; associate or bachelor’s degree a plus

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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