• Accounts Payable Specialist

    Aston Carter (Newport Beach, CA)


    Accounts Payable Specialist

    Job Description

    We are seeking a detail-oriented Accounts Payable Specialist to join our team. This role involves managing accounts payable activities across multiple locations, ensuring the accuracy and timeliness of invoice processing and payment activities.

    Responsibilities

    + Manage multiple locations with other AP Specialists and the AP Manager.

    + Manually manage the AP inbox daily to ensure bills are processed in Chase360.

    + Respond to internal and external emails and reconcile Vendor AR Aging to our vendor payable balance.

    + Review new and updated vendor documentation for the AP Manager and ensure emails are moved to the correct folders.

    + Process bills accurately and ensure the correct bill has additional backup attached.

    + Ensure proper general ledger coding of invoices.

    + Process transactions and perform accounting duties such as account maintenance, recording entries, and reconciling books of accounts.

    + Establish a good working relationship with employees and vendors.

    + Verify vendor accounts, pay vendors, and resolve invoice or payment discrepancies.

    + Ensure check requests and employee expense reports are supported with proper documentation.

    + Download all online invoices to prevent late payments.

    + File paperwork properly, whether in a filing system or in our system.

    + Assist with W9s and 1099s to ensure proper tax reporting.

    + Stay informed of regulatory requirements and best practices in accounting.

    + Assist in special projects as needed.

    + Be available for overtime as required.

    Essential Skills

    + 3+ years of accounts payable experience.

    + Strong communication skills.

    + Comfortable with change and adapting to new processes.

    + Experience working with a medium to large ERP system

    + Vendor setup and invoice processing knowledge.

     

    Additional Skills & Qualifications

     

    + Proficient Excel skills, such as sorting and filtering.

    + Willingness to learn and be trained.

    + Experience with high volume invoice processing, approximately 100 invoices per day.

    + 3-way match experience preferred but not required.

     

    Job Type & Location

     

    This is a Contract to Hire position based out of Newport Beach, CA.

    Pay and Benefits

    The pay range for this position is $24.04 - $30.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Newport Beach,CA.

     

    Application Deadline

     

    This position is anticipated to close on Jan 16, 2026.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.