• Accounts Payable Clerk

    Aston Carter (Menands, NY)


    Accounts Payable Specialist

     

    The Accounts Payable Specialist is responsible for the accurate and timely processing of all accounts payable transactions supporting multiple campuses within a large healthcare system. This includes invoices, reimbursements, refunds, credits, and related transactions across multiple payment methods.

     

    This role plays a critical part in ensuring operational efficiency, regulatory compliance, and excellent service to internal teams and external suppliers.

    MUST‑HAVE QUALIFICATIONS

    + Minimum 2 years of hands‑on Accounts Payable experience

    + Experience processing high volumes of vendor invoices

    + Proficiency using accounting or ERP software

    + Strong attention to detail and accuracy

    + Ability to work full‑time on‑site, Monday through Friday

    Core Responsibilities

    + Accounts Payable Processing

    + Process invoices, reimbursements, refunds, credits, and related transactions accurately and on time using ERP software

    + Follow Treasury cash allocation guidance for payment prioritization

    + Monitor invoices with:

    + Sensitive payment terms

    + Rebate or early‑payment discount opportunities

    + Identify issues requiring escalation and address them promptly

    + Payment & Documentation Control

    + Compile, verify, and distribute mailed payments in a timely manner

    + Ensure all invoices and expense reimbursements contain required approvals and documentation

    + Enforce supplier file processes to ensure payments are issued to the correct:

    + Supplier

    + Location

    + Payment method

    + Recordkeeping & Compliance

    + Maintain tracking databases for invoices unable to be processed in ERP

    + Review, update, and validate documentation at least weekly

    + Maintain organized, accessible records to support audits and regulatory compliance

    + Support & Collaboration

    + Respond promptly and professionally to inquiries from:

    + Internal departments

    + External suppliers

    + Provide guidance and support regarding invoice processing, payment status, and related policies

    + Work collaboratively with Supply Chain, Finance, Treasury, and other operational teams to support organizational objectives

    + Month‑End & Special Projects

    + Assist with monthly and year‑end close activities, including 1099 preparation

    + Support identification and recovery of unclaimed funds

    Required Qualifications

    + 2+ years of Accounts Payable experience

    + Associate’s degree or equivalent practical experience

    + Experience with:

    + Vendor invoice processing

    + Accounting or ERP systems

    + Strong organizational and time‑management skills

     

    Nice‑to‑Have Skills

     

    + Microsoft Office proficiency (Excel preferred)

    + Administrative support experience

    + Filing, scanning, and document management

    + High‑volume data entry skills

    + Strong computer literacy and typing accuracy

     

    Work Environment

     

    + Schedule: Monday–Friday, 8:00 AM – 4:30 PM (30‑minute lunch)

    + Setting: Professional office environment

    + Team: Accounts Payable group of 15+ employees

    + Dress Code: Business Casual

     

    Job Type & Location

     

    This is a Permanent position based out of Menands, NY.

    Pay and Benefits

    The pay range for this position is $20.00 - $24.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Menands,NY.

     

    Application Deadline

     

    This position is anticipated to close on Jan 22, 2026.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.