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Position Information

Posting NumberSRGV8728

Working TitleACADEMIC COORDINATOR FOR CLINICAL EDUCATION (Psychiatry)

Number of Vacancies1

LocationHarlingen, Texas

DepartmentSchool of Medicine / Education and Academic Affairs

FTE1.0

FLSANon-Exempt

Scope of Job

To coordinate and provide support to the day to day administration of the Clinical Education Center for medical students.

Description of Duties

• Coordinates educational activities that support the institutional UME curriculum and adhere to LCME and ACGME requirements.

• Schedules UTRGV students and visiting VSAS students for clinical experience placement.

• Assists with development and supervision of clinical schedules for four years of clinical education, 6 clerkships, three electives, 2 sub internships, 6 specialty specific boot camps and transitions.

• Assists with VSAS preparation, registration and onboarding of visiting students for over 50 electives.

• Maintains onboarding requirements for all affiliate hospitals and clinical sites.

• Completes, submits and coordinates all required academic data forms from the VA, affiliate hospitals and all clinical sites including required computer and building access.

• Assists with the development and longitudinal and vertical integration of integrated, transitional and clinical education.

• Maintains and updates immunization records required by facilities for the course of student’s enrollment.

• Performs matriculation orientation for all clerkships, electives, internships and boot camp requirements.

• Prepares materials for integrated and clerkship curriculums.

• Participates in planning and developing methods for program implementation and administration for clinical education programs.

• Assists in updating and supporting compliance to UME policies and procedures and related departmental policies.

• Interacts with students, faculty members and hospital/clinic managers to develop and maintain rapport.

• Performs site visits to monitor student activities at 11 HUB sites, 8 hospital affiliates and over 35 potential clinical sites.

• Liaison between faculty matters to maintain, process and update faculty credentialing for all departments.

• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree in Education, English, any science or health related field, business / administration or humanities from an accredited university.

Preferred Education

None.

Licenses/Certifications

None.

Required Experience

• One (1) year of experience in administration, any education or business field, or

• Three (3) years of the required experience with an Associate Degree or 60 hours of College Credit, or

• Five (5) years of the required experience with a High School Diploma or equivalent.

Preferred Experience

Experience obtained in a higher education setting.

Equipment

Use of standard office equipment.

Working Conditions

Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

Other

Exceptional planning and organizational skills.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date01/20/2026

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Regulatory Affairs.

Quick Linkhttps://careers.utrgv.edu/postings/49882

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

+ * Are you now, or previously, employed by The University of Texas System or any of its institutions?

+ Yes - I currently am employed by the UT System or its institutions

+ Yes - I have previously been employed by the UT System or its institutions

+ No - I have never been employed by the UT System or its institutions

+ * Are you a current UTRGV employee?

+ Yes

+ No

+ * Please select your highest level of completed education.

+ 6th grade education

+ 10th grade education

+ High School Diploma or GED

+ Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

+ Bachelors Degree from an accredited university

+ Masters Degree from an accredited university

+ Ph. D. or other terminal degree from an accredited university

+ None of the above

+ * Please provide the field of study for your education:

(Open Ended Question)

+ * Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

+ Less than 1 year

+ 1 year

+ 2 years

+ 3 years

+ 4 years

+ 5 years

+ 6 years

+ 7 years

+ 8 years

+ 9 years

+ 10 years

+ Over 10 years

+ * Do you meet the minimum requirements for this position?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

Optional Documents

+ Cover Letter/Letter of Application

+ Unofficial Transcripts

+ Reference Letter 1

+ Reference Letter 2

+ Reference Letter 3

+ Certifications and Licenses

+ Training Certificates

+ Other Document

+ List of 3 References

+ Unofficial Transcripts 2

+ Unofficial Transcripts 3

+ Letter of Interest

+ Unofficial Graduate Transcripts

+ Additional Document