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Administrative Coordinator 4

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Administrative Coordinator 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Statewide, LA

Job Type

Classified

Job Number

OAAS/CSH/216268

Department

LDH-Office of Aging & Adult Services

Opening Date

01/09/2026

Closing Date

1/23/2026 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health (https://ldh.la.gov/)

The Office of Aging and Adult Services (OAAS) is seeking a motivated and organized professional to provide high-level administrative support in its New Orleans Regional Office. In this role, you'll assist regional leadership in ensuring vital programs for older adults and individuals with adult-onset disabilities run smoothly and effectively.

If you're a strong communicator, a natural problem-solver, and thrive in a fast-paced, mission-driven environment, this is your chance to make a real impact in your community.

An ideal candidate should possess the following competencies:

Selected Core Competencies:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Selected Preferred Competencies:

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

Job Duties and Other Information

Job Duties:

+ Serve as the primary point of contact for the officeby answering and triaging phone calls, managing email inboxes, scheduling appointments via Outlook and Zoom, and ensuring inquiries and tasks are routed appropriately.

+ Perform administrative and clerical support functionsincluding printing and mailing notices, maintaining paper and electronic files, and ensuring document retention and disposal comply with Secretary of State Policies.

+ Manage payroll and timekeeping responsibilitiesfor OAAS regional office staff, ensuring accuracy, timeliness, and compliance with applicable policies.

+ Maintain and track program and compliance documentationby managing NVRA records, tracking and filing PSH applications, assisting with PSH data entry, and preparing required reports.

+ Oversee office operations and resourcesby ordering supplies, maintaining inventory, and ensuring office equipment remains in proper working condition.

+ Manage property control and safety complianceby maintaining equipment and furniture records across multiple regions, supporting ORM safety policies, and actively participating in property control audits.

Position-Specific Details:

Appointment Type: This position may be filled as a Job appointment (temporary appointment that may last up to 48 months)

Position Number(s):50667717

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Casey Hickman

[email protected]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

Information on the Louisiana Works, Louisiana Rehabilitation Services is available here (https://www.laworks.net/workforcedev/lrs/lrs\_rehabilitation.asp) .

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

This position will be filled as a Job appointment only. Job appointments may last up to 48 months. Acknowledge by checking “Yes” that you understand this is a temporary position.

+ Yes

02

I have reviewed the pay range for this job title. I understand the maximum salary listed in the pay range is the maximum salary a person can make as they gain experience in the position. I also understand that a new hire in this position cannot be offered the maximum salary in the pay range.

+ Yes

03

AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

+ 1= I have no experience and/or am uncomfortable adapting to change

+ 2= I have limited experience or require assistance to adapt to change

+ 3= I can adapt to change

+ 4= I can adapt to change and help others improve their ability to adapt to change

04

AC: Explain your rating by providing specific and relevant examples in the box below.

05

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

06

CE: Explain your rating by providing specific and relevant examples in the box below.

07

DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.

+ 1= I have no experience and/or am uncomfortable demonstrating initiative

+ 2= I have limited experience or require assistance to demonstrate initiative

+ 3= I can demonstrate initiative

+ 4= I can and help others improve their ability to demonstrate initiative

08

DIn: Explain your rating by providing specific and relevant examples in the box below.

09

MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.

+ 1= I have no experience and/or am uncomfortable managing time.

+ 2= I have limited experience or require assistance to manage time

+ 3= I can manage time

+ 4= I can manage time and help others improve their ability to manage time

10

MT: Explain your rating by providing specific and relevant examples in the box below.

11

This position requires travel on state business. By selecting “Yes,” you acknowledge that you understand this requirement and confirm that you have a valid driver’s license, carry at least the minimum liability insurance required by Louisiana law, and have no major moving violations within the past 12 months.

+ Yes

12

To ensure compliance with LDH Nepotism Policy#41, if you have any immediate family members that are currently employed by LDH, please list the name and relationship. Please type “N/A” if no immediate family members are employed by LDH.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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