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Administrative Assistant – Executive & Global Team Support

Dallas, TX (In-Office) – Must live within commutable distance

$29/hour (approximately $60,000 annually based on a 40-hour workweek)

Are you an experienced administrative professional who excels in fast-paced, high-performance environments? Do you thrive when supporting senior leaders, managing complexity, and being a trusted partner within a large organization? If so, we invite you to bring your expertise to a world-class investment firm where your skills will have global impact.

As part of the Administrative Pool, you will play a critical role supporting senior executives and teams across the organization. This is a highly visible position for a proactive, detail-oriented professional who enjoys variety, teamwork, and the challenge of operating in a dynamic global environment.

Key Responsibilities:

+ Provide high-level administrative support in a team-based, shared services environment

+ Adapt quickly to support multiple teams and provide coverage as business needs evolve

+ Manage complex, multi-time-zone calendars with precision and sound judgment

+ Coordinate sophisticated internal and external meetings, including video and conference calls

+ Serve as a professional first point of contact, handling high volumes of calls and interacting confidently with senior leaders and clients

+ Arrange domestic and international travel, including visas, and process expenses accurately and on time

+ Partner with conference services to manage meeting logistics, catering, guest registration, and materials

+ Handle confidential and sensitive information with absolute discretion

+ Support ongoing projects, compliance requirements, and ad hoc administrative needs

+ Act as a trusted, engaged team member with strong awareness of priorities and deadlines

What Makes You a Strong Fit:

+ Proven experience supporting executives in a large, complex organization, preferably within financial services, government, or a similar environment; experience in an administrative pool or shared support model is a strong plus

+ Exceptional judgment, integrity, professionalism, and discretion when handling sensitive and confidential information

+ Strong organizational skills, attention to detail, and the ability to prioritize and remain effective under pressure in a fast-paced environment

+ Excellent written and verbal communication skills with a collaborative mindset and the ability to work effectively with local and global teams

+ Proactive, solutions-oriented approach with the ability to anticipate needs and problem-solve independently

+ Advanced proficiency in MS Word, Excel, PowerPoint, Outlook, Zoom, and familiarity with SAP Concur or similar expense platforms

Why You Want to Work Here:

+ Professional experience in a global corporate office

+ Medical benefits + paid time off

+ Clear expectations, strong onboarding, and room to grow in an admin path

If you’re a seasoned administrative professional looking to take your career to the next level within a global, high-performing organization, we’d love to hear from you.

_PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States._

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