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Position Summary

Under general direction, provides organizational guidance in the development, implementation and maintenance of service consistent with the Mission, Vision, Values and Strategic Plan of the Mary Greeley Medical Center. Coordinator understands, supports, communicates, and promotes hospital initiatives. Ensures all actions taken in carrying out responsibilities support patient centered care and a respectful work environment.

Project Portfolio Coordinator operates in a strategic way to ensure the organization’s collective projects are aligned with business goals, optimized for resources, and governed effectively to deliver maximum value.

Strategic Alignment

+ Ensure projects support organizational goals and priorities.

+ Evaluate new project proposals against strategic objectives.

Portfolio Governance

+ Establish and oversee governance structures, policies, and decision-making frameworks.

+ Responsible to ensure thorough discovery and analysis—covering business value, financial impact, technical feasibility, and risk—so that only well-vetted, strategically aligned projects move forward in the portfolio lifecycle.

+ Define portfolio vision, scope, and performance standards.

Resource Allocation & Optimization

+ Balance resources across multiple projects.

+ Match the right people and skills to the right initiatives.

+ Optimize budgets and timelines to maximize portfolio value.

Risk & Dependency Management

+ Identify and manage risks across projects.

+ Monitor interdependencies to avoid conflicts or bottlenecks.

Performance Monitoring & Reporting

+ Track portfolio-level metrics post-implementations, such as ROI, benefits realization, and project or program execution performance.

+ Ensures documentation of signed and accepted deliverables, lessons learned, and contracts.

+ Provide transparent reporting to executives and stakeholders.

+ Maintains the ability to communicate complex quantitative analysis in a clear, precise, and actionable manner.

+ Performs ad-hoc analyses to answer business questions or generate data sets.

Stakeholder Engagement

+ Align portfolio decisions with stakeholder expectations.

+ Communicate progress, risks, and outcomes effectively.

+ Acts as a trusted advisor with project owners, project managers, and resource managers to effectively allocate resources to implement and optimize resource utilization.

+ Creates ownership in decision-making processes by collaborating with others to identify problems, develop solutions, and implement and monitor effectiveness of solutions.

+ Leads meetings, prioritizes issues, and provides assistance as needed for administration, project managers, project owners, and other stakeholders.

+ Instills a culture of service by emphasizing responsiveness, resourcefulness, follow-through, accuracy, timeliness, and accountability.

+ Partners with leadership and customers to define goals, metrics, and guide decisions using business intelligence reporting methods.

Capability Development

+ Implement consistent portfolio management processes and standards using industry methods and best practices.

+ Mature portfolio management practices within the organization.

+ Lead and inspire teams to adopt a culture of continuous improvement.

+ Create and maintains all documents that support the portfolio management processes ensuring methodology, compliance, and fostering continuous improvement.

Qualifications, Knowledge & Experience

Required Qualifications (Including any licensure, certification, education):

+ Bachelor’s degree in business, project management, process engineering or related field.

+ Three years’ experience in leading project initiatives.

+ Project Management Certification within three years of hire.

+ Experience developing, influencing, and leading teams with indirect reporting relationships.

+ Knowledge of project management standards.

+ Demonstrated and successful organizational and communication skills, creativity, problem solving, and the ability to manage, influence, and motivate, diverse teams and individuals. Demonstrated skill in presentation of material and making suggestions for change.

Organizational Requirements:

+ Maintain stroke education per regulatory requirements.

Preferred Qualifications:

+ Master’s degree in business, healthcare administration or related field.

Required Knowledge, Skills & Experience:

+ Skill in effective oral and written communication in English.

+ Knowledge of basic arithmetic, algebra, statistics, and their applications.

+ Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.

+ Active Listening skills, giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times

+ Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

+ Ability to manage one’s time effectively.