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Job Description

Position Overview:

Insight Global is seeking an Administrative Assistant for a client in Front Royal, VA. This will be a 6 Month contract to hire position. This role provides essential administrative and clerical support to ensure smooth workflows and efficient communication throughout the organization. The ideal candidate is a problem-solver with strong technical skills, excellent follow-through, and a friendly, team-oriented approach.

Key Responsibilities

Financial Support

- Generate and process purchase orders, including collecting receipts, and securing manager approvals.

- Prepare and submit expense and petty cash reports accurately and on time.

Office & Facilities Support

- Maintain inventories of office and operational supplies.

- Collect, sort, and distribute mail.

- Schedule and coordinate vendor visits; greet and assist visitors/vendors and arrange escorts to properties.

- Serve as a point of contact for:

- Company cell phone purchases and support.

- VDOT road concerns, communication, and issue resolution.

- Provide basic computer and IT troubleshooting for staff.

Executive & Staff Assistance

- Provide direct administrative support to Managers and the Principal owner as needed.

- Coordinate company outings, staff events, and internal activities.

- Arrange travel for managers, including itineraries and accommodations.

- Help organize and maintain inventories of company storage areas.

- Maintain and regularly update the internal phone directory.

Administrative & Clerical Support

- Answer and direct incoming phone calls professionally.

- Conduct research and compile information at the request of Managers.

- Create spreadsheets, reports, and documents to support operational needs.

- Take notes during meetings and prepare concise written summaries.

Qualifications & Requirements

- Strong computer and cellphone proficiency, with the ability to learn new tools quickly.

- Willingness to assist coworkers with basic technical troubleshooting.

- Friendly, approachable, and supportive attitude.

- A "can-do," solutions-focused mindset with eagerness to learn.

- Excellent attention to detail, organization, and follow-through.

- Ability to handle multiple tasks, prioritize effectively, and work independently when needed.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

- 1+ years of experience in an admin assistant role

- Highschool Diploma or GED

- Willingness and excitement to learn

- Experience working in the Microsoft and Google suits

- Organization skills and follow through