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Job Description

Insight Global is seeking three Legal Assistants to join the Philadelphia office of an AM 100 law firm to support the attorneys in the Corporate, Mergers & Acquisitions, and Securities (CMAS) group (2 open roles) and their Real Estate group (1 open role) in delivering the highest level of service to internal and external clients alike. As a contributing team member, the Professional Assistant is proactive in balancing multiple work demands, taking personal responsibility for the quality and timeliness of their work and maintaining client and firm confidentiality. The Professional Assistant maintains a professional demeanor and focus and seeks to maximize team contribution and minimize disruptions to the workday.

This role has a hybrid working arrangement. Potential candidates must live within commuting distance of our Philadelphia office to be onsite 4 days per week. In this role, you will report to the Office Administrator.

Essential Functions:

-Demonstrate command of workflow; utilizing firm resources appropriately.

-Utilize ServiceNow, the firm’s task tracking software, to manage assignments.

-Create, edit, format and proofread documents including, but not limited to, agreements, contracts, plans etc. and maintain such documents within the firm’s document management system.

-Prepare legal documents for e-Filing and filing via PACER.

-Communicate directly and on behalf of attorney(s), including outside vendors.

-Prepare new client matter request packets and coordinate approval; coordinate conflict search processes; and prepare retainer letters.

-Review proformas and edit bills according to client billing arrangement.

-Enter, track, and coordinate new client/matter information.

-Edit and coordinate client pitches with Marketing Department.

-Maintain InterAction and/or Extranet data, keeping information current

-Maintain electronic and paper files in accordance with firm guidelines.

-Maintain and monitor attorney calendars and provide timely updates and reminders

Coordinate and/or book travel arrangements.

-Prepare, track, and maintain attorney expenses in Chrome River.

-Organize and coordinate conference calls and client meetings.

-Perform other responsibilities as assigned.

-Work additional hours as needed to fulfill job requirements.

Compensation:

$75K to $95K per year annual salary.

Exact compensation may vary based on several factors, including skills, experience, and education. Benefits are provided.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

-5+ years of legal secretarial or assistant experience supporting corporate, transactional, M&A, securities, L&E or litigation practice areas

-eFiling experience -Associates Degree preferred

-Notary a plus