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Job Description

We are seeking a highly organized and proactive Administrative Assistant to support the Owner of our mortgage company. This role is critical in ensuring smooth daily operations and providing exceptional administrative support. The ideal candidate will be detail-oriented, reliable, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities:

Inbox Management:

Monitor and organize the Owner’s email inbox.

Prioritize messages and flag urgent items for immediate attention.

Draft and respond to emails as directed.

Scheduling & Calendar Coordination:

Manage the Owner’s calendar, including scheduling meetings and appointments.

Ensure all meetings are confirmed and logistics are in place.

Coordinate with internal and external stakeholders to avoid conflicts.

Daily Meeting Confirmations:

Call clients and partners each morning to confirm their scheduled meetings with the Owner.

Provide any necessary details or instructions for the meeting.

General Administrative Support:

Prepare documents, reports, and presentations as needed.

Handle incoming calls and inquiries professionally.

Assist with other administrative tasks to support business operations.

This is a fully onsite position.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.

Skills and Requirements

2+ years of administrative experience in a corporate environment

Strong Microsoft Outlook experience

High school diploma