• SRS Sponsor Billing Administrator I

    Texas A&M University System (College Station, TX)


    Job Title

     

    SRS Sponsor Billing Administrator I

     

    Agency

     

    Texas A&M University

     

    Department

     

    Sponsored Research Services

     

    Proposed Minimum Salary

     

    Commensurate

     

    Job Location

     

    College Station, Texas

     

    Job Type

     

    Staff

    Job Description

    Our Commitment

     

    Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

     

    Who We Are

     

    Sponsored Research Services (SRS) provides research administration services to The Texas A&M University System. We further the research goals of the university by delivering efficient and superior service to members of the Texas A&M System research community. Through our services, SRS teams work with several stakeholders to ensure the success of research projects. To learn more, visit https://vpr.tamu.edu/division-units/sponsored-research-services.

     

    What We Want

     

    The SRS Sponsored Billing Administrator I is responsible for reviewing billing requirements on sponsored awards, preparing accurate, timely sponsor invoices and financial reports in compliance with award requirements, scheduling deliverables in tracking system and providing excellent customer service to internal and external customers.

     

    What You Need To Know

     

    Compensation will be commensurate to the selected hire’s experience.

     

    A cover letter and resume are strongly recommended.

    Qualifications

    Required Education

    + Bachelor’s degree or any equivalent combination of education and experience.

    Required Knowledge, Skills, and Abilities

    + Ability to analyze financial information.

    + Excellent verbal and written communication and interpersonal skills.

    + Proficient in word processing and spreadsheet software.

    + Ability to handle time sensitive matters.

    + Ability to multi-task and work cooperatively with others.

    Preferred Qualifications

    + One year accounting in a business office.

    + Experience with university or government fiscal office.

    + Ability to cultivate and maintain professional working relationships.

    Responsibilities

    + Sponsor Billing- Processes, analyzes, reconciles, and submits billing for sponsored research projects using FAMIS transactions. Prepares, analyzes, reconcile, and submits financial deliverables and special reports/forms in compliance with sponsored research award requirements on SRS managed sponsored research accounts. Assists in resolving reconciliation problems, financial deliverable issues, and collection of outstanding invoices. Analyzes expense related issues including unallowable expenses, incorrect items or charges, and over budget errors and assists SRS Post Award Research Administrators in making necessary corrections. Assist in planning the necessary steps when invoices are rejected for programmatic reasons such as technical deliverables not complete or disagreement on contract terms. Requests justification for specific expenditures when requested by sponsors. Works collaboratively on processes that cross functional areas.

    + Reporting- Prepares and submits quarterly, annual and final financial reports according to sponsor and award requirements using FAMIS transactions.

    + Deliverables Tracking- Creates and tracks deliverables in award management system, Maestro. Enters billing schedules into FAMIS. Reviews sponsored research award documents to determine billing and reporting requirements and schedules. Working collaboratively with SRS Research Administrators to facilitate effective and efficient submission of financial deliverables including confirming all expenses have posted to a project, confirming direct expenses on annual/final financial deliverables, confirming revisions to financial deliverables. Confirms technical deliverables have been submitted directly to the sponsor or received so they can be submitted with the financial deliverable.

    Other Requirements and Factors

    + This position is security sensitive.

    + This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures.

    + All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements.

     

    Why Texas A&M University?

     

    We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

     

    + Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

    + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

    + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

    + Automatically enrollment in the Teacher Retirement System of Texas

    + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

    + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

    + Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

     

    Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.