• Construction Project Administrator

    CBRE (San Antonio, TX)


    Construction Project Administrator

     

    Job ID

     

    255077

     

    Posted

     

    08-Jan-2026

     

    Service line

     

    PJM Segment

     

    Role type

     

    Full-time

     

    Areas of Interest

     

    Project Management

     

    Location(s)

     

    San Antonio - Texas - United States of America

     

    We are currently looking for a Construction Project Administrator to assist in the execution of construction projects for a client in San Antonio, TX

     

    This is not a remote opportunity. The project administrator will need to be on site regularly in San Antonio.

    JOB SUMMARY

    The purpose of this position is to provide administrative support to the Project Management team.

    What you will do:

    + Oversees and manages project documentation and coordinates documentation revisions and distributions.

    + Prepares standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.

    + Coordinates and schedules meeting and communication plan(s) regarding projects among team and/or client. Coordinates and obtains vendor quotations for processing. Coordinates change orders, change directives (CD) and contemplative change notices (CCN) with consultants and vendors. Contract administration, including attending tender openings and recording results, issuing letters of acceptance and regret, updating tender tracking log, setting up tender opening dates and inviting tender participants.

    + Enters project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).

    + Processes documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).

    + Prepares and reviews invoices and pay applications for processing in accordance with compliance requirements as per established governance of clients.

    + Acts as a point of contact for escalated matters among the team.

    + Assists in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & KPI's.

    + Assists with project administration deliverables (i.e. meeting minutes; budget tracking; schedule updates; move management; closeout).

    + Other duties may be assigned.

     

    What you must have

     

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

     

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    + Experience in the Construction industry or related project management field.

    + High School diploma or General Education Degree (GED) required. Associate's Degree (AA/AS) , College Diploma in Architecture or Engineering Technology or equivalent preferred. Minimum of one year(s) of related experience.

    + Project management software and Microsoft Office Suite products.

    + Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

    Additional Skills

    + Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees.

    + Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

    + Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic analytical skills.

    + Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

    **Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

    **Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

     

    CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)