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Event Coordinator Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Posting Details

Position Information

About MSM

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

• Improve the health and well-being of individuals and communities;

• Increase the diversity of the health professional and scientific workforce;

• Address primary health care through programs in education, research and service;

With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Posting Number NONAC3681

Job Title Event Coordinator

Position Title Event Coordinator

Position Type Non-Faculty

Number of vacancies 1

Salary Commensurate with experience

Department Marketing and Communications

Position Summary

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

• Improve the health and well-being of individuals and communities;

• Increase the diversity of the health professional and scientific workforce;

• Address primary health care through programs in education, research and service;

With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Reporting to the Event Marketing Manager this event support role will provide event related support services for the departments under the office of the President and Dean including, Institutional Advancement and Alumni Affairs, MARCOM , Board of Trustees, and other event support roles as determined by the manager. This role will also provide support to corporate communications/ external affairs team(s) in areas that may include projects, meetings, and the planning of events

Minimum Qualifications

Education/Experience – Bachelors Degree from a regionally accredited college or university with 1-2 years experience. A high school diploma with 3 years or more directly related experience may be substituted.

Requisite Skills

Flexible, self-starter who is customer service driven, able to work independently and willing to take a hands-on, proactive approach to resolving operational issues

Ability to thrive in high pressure situations

Knowledge of principles and practices of event planning, development, and evaluation.

Knowledge of and ability to interpret and apply related federal, state, local laws, rules and regulations.

Knowledge of and ability to interpret and apply related institutional policies and procedures.

Ability to work cohesively with facilities staff.

Preferred Qualifications

Prior event coordination experience is strongly desired

Closing Date

Open Until Filled Yes

Special Instructions to Applicants

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Quick Link https://careers.msm.edu/postings/23653

EEO Statement Summary

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Description of Job Duty

Providing dedicated support to the Event Marketing Manager, Serving as backup where necessary

Assisting with the timely execution of day of event activities and production of key deliverables to ensure events run smoothly.

Providing logistical support for OPD , OIA , MARCOM , and OGC sponsored events including ensuring the reconfiguring of meeting room furniture and managing and distributing MSM event equipment inventory

Requesting additional event furniture from MSM Facilities and ensuring setup is done on time and as requested

Assist with coordinating events, celebrations, and holiday decorations including setting up seats, event decorations, and other event needs as required.

Providing physical organizational management of event and facilities property

Merchandise management: Keep event supplies current and create a tracking system to properly distribute, retrieve and maintain merchandise.

Organizing and distributing MSM branded items across the institution as needed.

Maintaining liaison with other programs, offices and departments at MSM to coordinate program business and to accomplish program objectives; interfaces with external organizations as assigned to ensure cooperative efforts are enhanced and available resources are utilized.

Performing routine surveys of the building to identify and report issues to ensure a professional environment for sponsored event and activities

Coordinating with the maintenance and cleaning teams to ensure event spaces are completed in a thorough and timely manner.

Provide dedicated assistance for OPD / OIA / MARCOM / OGC sponsored events and fundraising activities.

Acts as a liaison between the Campaign and Event Shared service and requisite departments for events success, participating in planning meetings as assigned by Manager.

This role is labor intensive and will be essential in the physical management of facilities and event assets. In this capacity, this position will work cohesively with Facilities, Public Safety, and IT departments

Other duties, as assigned

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

+ * What is your highest level of completed education?

+ High School/GED

+ Associate's Degree

+ Bachelor's Degree

+ Master's Degree

+ EdD, MD, PhD, DrPH, JD

+ * Describe your related experience and provide with length of experience.

(Open Ended Question)

+ * Please provide your salary requirement. Do Not Enter Negotiable, a specified salary range is required. Not providing a salary requirement will result in your application being incomplete and will not be considered.

(Open Ended Question)

Applicant Documents

Required Documents

+ Curriculum Vitae or Resume

Optional Documents

+ Cover Letter