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Description

We are looking for an experienced Executive Assistant to provide comprehensive support to a Global Account Executive and three Account Directors. This is a contract position based in New York, New York, and requires on-site availability throughout the duration of the assignment. The ideal candidate will be skilled at managing complex administrative tasks, coordinating schedules, and ensuring seamless operations across a dispersed team.

Responsibilities:

• Deliver high-level administrative support to the Global Executives.

• Oversee and maintain office systems and records, ensuring organization and compliance.

• Manage expense reports using PeopleSoft, including tracking, reconciliation, and responding to audit inquiries.

• Draft, edit, and finalize various documents, including correspondence, presentations, and communications.

• Handle calendar management for executives, scheduling meetings across multiple time zones and coordinating with internal and external stakeholders.

• Arrange travel logistics for up to eight individuals using an online travel system.

• Prioritize and manage multiple projects simultaneously, ensuring timely and efficient completion.

• Utilize Microsoft Office Suite to prepare documents, presentations, and reports with a high degree of accuracy.

• Represent the organization professionally by maintaining confidentiality and delivering excellent customer service.

• Perform additional duties as assigned to support the team’s goals.

Requirements • A minimum of 5 years’ experience providing executive-level administrative support; candidates with 3-5 years of relevant experience may also be considered.

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Exceptional organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.

• Strong interpersonal and communication skills, both written and verbal.

• Demonstrated ability to handle confidential information with discretion and professionalism.

• Experience managing calendars and coordinating meetings across global time zones.

• Familiarity with PeopleSoft or other expense management systems is preferred.

• Real estate experience is advantageous but not required. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .