• Administrative Staff Specialist

    Robert Half Office Team (Tukwila, WA)


    Description

    We are looking for an organized and detail-oriented Administrative Staff Specialist to join our team on a contract basis. This role is based in Tukwila, Washington, and involves supporting event coordination, managing administrative tasks, and ensuring smooth communication across various departments. The ideal candidate will excel in multitasking and possess strong skills in Adobe Acrobat, Microsoft Office, and data management.

    Responsibilities:

    • Communicate with event vendors to gather necessary information and ensure timely updates.

    • Oversee event registration by addressing inquiries, maintaining daily tracking sheets, and processing cancellations or refunds.

    • Assist with event preparation, including printing and assembling materials, as well as providing onsite support such as check-in and setup.

    • Manage meeting RSVPs by tracking responses and following up with members to ensure full participation.

    • Collect and organize information, updating centralized records to maintain accuracy.

    • Verify the accuracy and completeness of award certificates, coordinate with cities for distribution, and ensure safe packaging and mailing.

    • Compile and distribute meeting packets using Adobe editing tools and pre-existing documents provided by staff.

    • Perform filing, sorting, and other general administrative tasks to maintain organized records.

    • Handle additional administrative and data entry assignments as required.

     

    Requirements • Proficiency in Adobe Acrobat for editing and document preparation.

     

    • Strong knowledge of Microsoft Office applications, including Word and Excel.

    • Experience managing phone inquiries and providing clear communication.

    • Ability to handle printing and assembly projects with attention to detail.

    • Skilled in data collection and maintaining accurate records.

    • Previous experience in administrative assistance roles.

    • Excellent organizational and multitasking abilities.

    • Strong interpersonal skills to collaborate effectively with team members and external contacts. TalentMatch®

     

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .