• Office Assistant III

    Robert Half Office Team (Baltimore, MD)


    Description

    The Office Assistant III provides high-level administrative and program support to the Affordable Housing, Homeownership, and Housing Preservation programs. This role supports day-to-day office operations, assists program staff and constituents, and helps ensure timely delivery of services in alignment with Fair Housing Act requirements and agency policies. The ideal candidate will be detail-oriented, professional, and passionate about supporting access to safe, decent, and affordable housing.

    Key Responsibilities

    + Provide administrative support for Affordable Housing program operations

    + Manage calendars, schedule meetings, and coordinate appointments for program leadership

    + Arrange and confirm travel logistics, transportation, and accommodations

    + Prepare correspondence, memos, agendas, and meeting materials

    + Organize and maintain electronic and physical filing systems in accordance with records retention policies

    + Support application processing and program documentation for housing initiatives

    + Assist with tracking work orders, invoices, case files, and unit status updates

    + Respond to inquiries from residents, property owners, partner agencies, and internal stakeholders

    + Provide excellent customer service while maintaining confidentiality

    + Assist with preparation of reports, spreadsheets, and program metrics

    + Coordinate meeting rooms, presentations, and community engagement activities

    + Support procurement, purchasing, and contract administration processes as needed

    + Perform data entry into housing and case management systems

    + Support onboarding of temporary or project staff

    + Other related duties as assigned

     

    Commitment to Fair Housing & Equity

     

    + Demonstrate working knowledge of the Fair Housing Act and affordable housing program guidelines

    + Interact with tenants, homeowners, and program participants in a respectful, non-discriminatory manner

    + Uphold principles of equal access regardless of race, color, religion, sex, disability, familial status, national origin, sexual orientation, gender identity, age, or source of income

    + Maintain impartiality in communication and program administration activities

    + Escalate potential Fair Housing concerns appropriately and support resolution processes

    Requirements

    + Previous administrative or office support experience required (government or housing agency preferred)

    + Strong calendar management, scheduling, and travel coordination experience

    + Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

    + Experience with document management systems and data entry

    + Excellent written and verbal communication skills

    + Strong organizational skills with attention to detail and deadlines

    + Ability to handle sensitive information with discretion

    + Ability to interact effectively with diverse populations and community stakeholders

    + Familiarity with affordable housing, government programs, or human services strongly preferred

    Preferred Qualifications

    + Experience supporting affordable housing programs, public housing authorities, or community development initiatives

    + Knowledge of Fair Housing, ADA, and related compliance standards

    + Prior experience working in a fast-paced municipal or public-sector environment

    + Experience with case management, housing program databases, or grant-funded programs

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

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