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Description

Part Time / 3 day a week

1. Office management

• Point of contact for building management

• Receive packages & incoming mail and coordinate outgoing mail & packages.

• Helping to organize and maintain office common areas.

• Greet visitors and book accommodation and reservation as required

• Assuring that kitchen is kept up

• Inventorying kitchen items (filters, salt/pepper, etc)

• Making sure that the entrance of the office is always tidy.

• Coordination of birthdays and Holiday events

• Order calendars once a year for the office and business partners

2. Accounting

• Log into websites to obtain monthly invoices (consistently and timely!). These vendors do not mail invoices, they must be printed from the website monthly and submitted through doc capture.

3. General Administration

• Serve as a liaison for IT – orders equipment, facilitates repairs, etc.

• Computer inventory

• Manage cellular accounts for employees, including managing cellphone inventory

• Prepare marketing materials for trade shows and sales team (business cards, swag, flyers)

• Tracking sick days, and travel days for HUS employees

4. HR

• Support in different activities for Houston office

• Support the recruitment process, schedule interviews

5. Events coordination

• Coordinate annual event conference, including scheduling and being present during the event (sales Meetings, team event, etc.)

• Arrange and coordinate onsite company meetings

• Coordinate lunch or catering for onsite meetings and activities as requested

• Plan and manage off-site meals or events, including maintaining a budget

6. Commercial

• Product responsibility sheet (teams) – update whenever there is a personnel change

• Coordination of subscriptions

• Marketing support

• E.g. regular LinkedIn posts

• Prepare marketing material like brochures/stands etc. for events

• Swag inventory management

7. Operations

• Document Journal Tasks

• Railcar Statement Collection, Filing and Review

Requirements

Office Management , Order Office Supplies, Maintain Office Supplies, Receptionist Duties

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .