"Alerted.org

Description

We are looking for an Accounting Specialist to join a dynamic team in the gretaer Marlborough MA area. This role is integral to the accounting department and involves collaborating across various functions to ensure accuracy and efficiency in financial operations. The ideal candidate will be detail-oriented, organized, and possess excellent communication skills to thrive in a fast-paced environment.

Responsibilities:

• Process accounts payable by matching purchase orders to invoices, resolving discrepancies, coding transactions to the general ledger, and entering data into QuickBooks.

• Handle accounts receivable tasks such as posting deposits, conducting credit reference checks, making collection calls, and processing refunds.

• Prepare and issue invoices for sales and webstore orders, ensuring all purchase order details—quantities, pricing, freight costs, and shipping addresses—are accurate.

• Manage customer returns by tracking return merchandise authorizations (RMAs) for credits or refunds, monitoring the RMA log, and applying applicable restocking fees.

• Oversee offsite inventory, including issuing contracts, coordinating machine returns, and maintaining accurate records for trade shows, prototypes, repairs, and showroom units.

• Administer the company’s finance program by conducting credit checks, preparing finance agreements, sending reminders, and providing payment links.

• Order office supplies, manage cleaning services, and help organize annual office events such as holiday parties.

• Support check processing, maintain accurate filing systems, and distribute checks via mail as needed.

• Collaborate with the sales team and other departments to ensure smooth operations and timely resolution of issues.

This is an immediate need! If you have the skills and abilities required, please call me directly and immediately 508-205-2127 (Eric Lebow)

Requirements

• Minimum of 3 years of experience in accounts payable, accounts receivable, and billing processes.

• Proficiency in accounting procedures, including AP, billing/invoicing, AR, collections, and inventory management.

• Strong computer skills, particularly in Microsoft Office Suite with emphasis on Excel formulas and QuickBooks Enterprise Desktop or QuickBooks Online.

• Exceptional organizational and recordkeeping abilities, with the capacity to prioritize tasks according to deadlines.

• Self-motivated and capable of working independently in a fast-paced environment.

• Excellent verbal and written communication skills to interact effectively with colleagues and customers.

• Cultural fit is essential, requiring strong interpersonal skills and the ability to work collaboratively.

• Reliable work history with clear documentation of relevant skills and experiences.

This is an immediate need! If you have the skills and abilities required, please call me directly and immediately 508-205-2127 (Eric Lebow)

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .