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Description We are looking for an Administrative Assistant to join an academic department in Roxbury, Massachusetts, on a contract basis. This role is integral to ensuring smooth daily operations, providing administrative support to faculty and staff, and maintaining organizational efficiency. The ideal candidate will be detail-oriented, proactive, and able to thrive in a dynamic educational environment.

Responsibilities:

• Provide administrative support to academic staff, including managing correspondence and scheduling meetings.

• Maintain accurate records and files, ensuring easy access to important documents when needed.

• Assist with laboratory-related administrative tasks, coordinating with technicians and maintaining inventory.

• Handle inquiries from students, staff, and external parties with professionalism and excellent customer service.

• Support departmental activities by preparing reports, presentations, and other materials.

• Monitor and manage office supplies, placing orders as required to ensure continuous availability.

• Collaborate with faculty and staff to streamline administrative processes.

• Organize and maintain departmental calendars, ensuring timely communication of key dates and events.

• Facilitate communication between departments, ensuring alignment on administrative priorities.

• Perform other duties as assigned to support the efficient operation of the academic department. Requirements • Minimum of 1 year of experience in an administrative or customer service role.

• Strong organizational skills with the ability to manage multiple tasks simultaneously.

• Proficiency in filing systems and record-keeping practices.

• Familiarity with laboratory environments and basic knowledge of biology is preferred.

• Excellent communication skills, both written and verbal, with a focus on attention to detail.

• Ability to work independently and collaboratively in a fast-paced academic setting.

• Competence in using office software and tools to manage schedules and documentation.

• Detail-oriented approach with a commitment to maintaining accuracy and efficiency. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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