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Description

We are looking for a detail-oriented Project Assistant to join our team on a part time contract basis in Boca Raton, Florida. This role requires strong organizational and communication skills to support career fair preparation and logistics. As a vital part of our team, you will play a key role in managing event materials, tracking shipments, and maintaining accurate records.

Responsibilities:

• Prepare and organize event materials.

• Coordinate the shipment of materials.

• Create and maintain an itemized list of contents for reference and tracking purposes.

• Track the location and return of banners and tablecloths used at each event.

• Generate shipping labels, provide return instructions, and include checklists and package photos to ensure seamless returns.

• Monitor and update the shared calendar for new career fair events.

• Collect and record career fair registration dates and maintain a comprehensive team spreadsheet.

• Maintain historical and current trackers for career fair materials, including inventory and return status.

• Assist in ordering and managing inventory for event collateral, ensuring supplies are sufficient for upcoming events.

• Propose improvements to enhance the efficiency of material tracking, shipping, and returning processes.

Requirements • Proven ability to manage timelines and prioritize tasks effectively.

• Familiarity with tracking and managing inventory for events.

• Strong organizational skills and attention to detail.

• Proficiency in creating and maintaining spreadsheets and trackers.

• Excellent communication and coordination skills.

• Experience with scheduling and managing logistics.

• Ability to adapt to evolving processes and suggest improvements.

• Knowledge of project management principles is a plus. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .