"Alerted.org

Description We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Costa Mesa, California. This role requires a proactive individual who can efficiently manage administrative tasks while supporting the daily operations of our office. The position offers an excellent opportunity to contribute to various projects and ensure seamless office functionality.

Responsibilities:

• Manage the scanning and copying of documents as required, ensuring all files are accurately processed and stored.

• Handle incoming and outgoing mail, including sorting, delivery, and certified mail logs.

• Organize and distribute office materials to appropriate recipients.

• Upload and maintain documents within systems such as DocuWare and PE.

• Assist with setting up and clearing food arrangements for meetings and events.

• Support general office projects and administrative tasks as needed.

• Maintain schedules and appointments using calendar management tools.

• Ensure the smooth operation of office supplies and equipment. Requirements • At least 1 year of experience in an administrative or office support role.

• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.

• Familiarity with Office 365 tools and features.

• Skill in managing schedules and coordinating appointments.

• Strong organizational and communication abilities.

• Ability to handle multiple tasks efficiently and prioritize workload.

• Experience with document management systems is a plus.

• Attention to detail and a commitment to maintaining accuracy in all tasks. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .