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Description

Responsibilities

• Enter Accounts Payable Vouchers (APVs) into the accounting system with appropriate coding

• Maintain organized digital AP folders and supporting documentation

• Monitor and manage the Open AP report; investigate and resolve discrepancies

• Set up and maintain vendor records, including W-9s and payment details

• Prepare and assist with AP corrections, reversals, and re-entries as needed

• Prepare vendor payment runs (ACH, check, or wire) for review and approval

• Assist with cash disbursement scheduling and visibility into upcoming obligations

• Review and process employee expense reports for policy compliance and accuracy

• Verify receipts, coding, and approvals for expense submissions

• Respond to employee inquiries related to expense reporting and reimbursements

• Coordinate payroll processing with the external payroll provider

• Review timesheets and payroll inputs for accuracy and completeness

• Upload payroll batches and supporting files to the payroll system

• Review payroll registers, deductions, allowances, and adjustments

• Assist with off-cycle payrolls, retroactive pay, and corrections

• Prepare and post payroll-related journal entries and reclasses

• Reconcile payroll data to the general ledger and labor reports

• Distribute payroll reports and support payroll approvals

• Perform weekly and monthly bank reconciliations for company bank accounts

• Reconcile corporate credit card activity and post related APVs and expense entries

• Review and process employee timesheets from time & expense systems, ensuring compliance with company and client policies

• Coordinate timesheet corrections and completion verification with staff, as needed

• Assist with labor corrections, reclassifications, and allocation updates

• Reconcile labor between payroll records, BI reports, and the general ledger

• Support project-related labor inquiries and documentation needs

• Assist with month-end close activities related to AP, payroll, cash, and expenses

• Prepare accruals for expenses incurred but not yet invoiced

• Support balance sheet reconciliations (AP, cash, payroll-related accounts)

• Maintain schedules for recurring journal entries and reconciliations

• Comply with established accounting process documentation for AP, payroll support, and expenses

• Participate in process reviews and continuous improvement initiatives

• Assist with system troubleshooting related to AP, payroll, expense, or reporting tools

• Prepare and organize supporting documentation for internal, external, and client audits

• Respond to audit requests related to AP, payroll, expenses, cash, and labor transactions

• Provide invoice samples, reconciliations, schedules, and transaction detail as requested

• Assist with walkthroughs of AP, payroll-support, and expense processes for auditors

Requirements Full Charge Bookkeeping, Accounts Payable (AP), Accounts Receivable (AR), Bank Reconciliations, ADP - Payroll, Deltek, Automated Payroll, Expense Reporting

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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