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Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (https://jobs.mayoclinic.org/benefits/) – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

+ Medical: Multiple plan options.

+ Dental: Delta Dental or reimbursement account for flexible coverage.

+ Vision: Affordable plan with national network.

+ Pre-Tax Savings: HSA and FSAs for eligible expenses.

+ Retirement: Competitive retirement package to secure your future.

Responsibilities

A Coordination Specialist is responsible for assisting in the planning, execution and monitoring of assigned work. The Coordination Specialist works in conjunction with Facilities Management team members, customers, and vendors to facilitate the flow of information and engage key stake holders at the appropriate time. Responsibilities include coordination of resources as needed to complete assignments, assisting in communication and coordination during meetings, status reporting and stakeholder relationships. Provides strong customer service support to internal and external team members and customers. Assist team members in tracking integrated tasks on a daily basis. Ability to handle fast paced environment and short deadlines is required.

Typical duties include: Assists with coordinating efforts between Facilities Management and Customers. Assisting in evaluating, developing and implementing process improvement goals and objectives, as well as monitoring progress toward achievement. Assist in managing customer relationships and expectations. Monitor and analyze FM effectiveness using qualitative and quantitative tools. Plan, coordinate and monitor activities of assigned projects to develop and implement procedures, processes, and systems. Develop detailed task lists and work effort assessment to allow efficient scheduling, assignment, and execution of FM work. Recognize and escalate any and all critical issues to management immediately. Provide support to impacted work units during periods of transition. Ensure proper documentation exists for work units to be effective during and after any system or process change

Qualifications

Bachelor's degree with 4 years of experience in scheduling, planning, and coordinating business activities -OR- Associate degree or Technical/Trade school diploma/certificate with at least 6 years of experience in scheduling, planning, and coordinating business activities -OR – High School/GED with 8 years of experience in scheduling, planning and coordinating business activities.Prior experience with planning and scheduling methodologies and Facilities Management is highly desired. Demonstrated knowledge and experience with business software tools, e.g. Microsoft Office Suite, project portfolio management systems, building document software. Demonstrated written and verbal skills.

• Project Management Professional (PMP) Certification from the Project Management Institute (PMI) preferred.

• LEAN Six Sigma methodologies

• Mayo Clinic Quality Fellow Silver Certification achieved within 2 years of hire.

_During the selection process you may participate in an OnDemand (pre-recorded) interview that you can complete at your convenience. During the OnDemand interview, a question will appear on your screen, and you will have time to consider each question before responding. You will have the opportunity to re-record your answer to each question – Mayo Clinic will only see the final recording. The complete interview will be reviewed by a Mayo Clinic staff member and you will be notified of next steps._

Visa sponsorship is not available for this position. This position is not eligible for F-1 OPT STEM extension.

Exemption Status

Exempt

Compensation Detail

$68,099.20 - $102,232.00 / year

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Normal daytime hours M-F

Weekend Schedule

No weekends

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (https://jobs.mayoclinic.org/alllocations)

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" (https://www.eeoc.gov/poster) . Mayo Clinic participates in E-Verify (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Stephanie Robinson

Equal opportunity

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.